Willamette University is accepting applications for a Campaign Project Manager to join the Advancement team! We invite you to join Willamette and become a Bearcat!
Willamette University's Office of Advancement is composed of three units: Major Gifts, Alumni and Parent Engagement and Advancement Strategy and Operations. We strive to maintain a highly collaborative, upbeat and friendly environment while working diligently on achieving our goals. A sense of humor and positive attitude are helpful.
Reporting to the AVP for Development, the Campaign Project Manager will support the planning, coordination, implementation, and completion of a comprehensive campaign to raise $150M in philanthropic support for Willamette University through 2021.
This position is responsible for the coordination of campaign-related activities with a focus on campaign volunteer activity and the strategic cultivation and solicitation of the top 100 prospects. Working in close partnership with the President’s Office, the AVP for Development, the Major Gifts Team, the AVP for Strategy and Operations, the AVP for University Relations, and all of Advancement, this individual serves as a project manager for all activities related to the execution of individual top 100 prospect strategies, the activities of the President’s Council, and the work of all Campaign Volunteers.
Essential Functions: The duties and responsibilities of this position include, but are not limited to the following:
Campaign Top 100 Strategy Coordination (50%)
Working in conjunction with the AVP for Development and the Advancement Strategy and Operations, the Campaign Project Manager will facilitate and catalyze cultivation, solicitation, and stewardship activity with the top 100 campaign prospects.
Facilitate the development and timely execution of campaign solicitation strategies, briefings, proposals, and solicitation follow up. Ensure all related planned activity is recorded in Raiser’s Edge.
Coordinate or conduct appropriate campus-partner meetings to resolve questions, develop meeting materials, and brief cultivation partners well in advance of prospect meetings.
Schedule and organize individual donor visits to the University, including agenda and logistics.
Partner with the Office of Donor Relations to ensure timeline and individualized stewardship of gifts, pledges, and pledge payments for all top 100 campaign prospects. Execute individualized stewardship plans with each substantial campaign commitment as directed.
Provide primary support and direction for President, Deans, Vice Presidents and AVP’s activity with campaign prospects.
Campaign Project Management (30%)
Working with the campaign counsel and advancement senior leadership team (SLT), the Campaign Project Manager will translate the campaign operational plan into a project management tool and will serve as the primary project manager to keep campaign activity on track. The manager will involve advancement staff, campus faculty, and staff, and volunteers as appropriate to facilitate and encourage deep engagement with, and commitment to, the campaign.
Provide strategic support to all campaign-related volunteer committees, including the Campaign Committee, Advancement Committee of the Board of Trustees, Board members, senior staff, and others. This will include preparation of materials, monitoring action items for follow up by staff and volunteers, and reporting on progress to the SLT.
Provide support and assistance to the President in all campaign-related activities as needed including preparation of briefings, proposals, talking points, and organizing strategy discussions as appropriate.
Regularly evaluate the status of solicitation pipeline and work with Research and Prospect Management to make projections regarding anticipated progress toward goals.
Ensure regular and timely distribution and analysis of campaign reports to internal and external audiences.
Monitor progress against the campaign operating plan. Help ensure that schedules are met and deliverables completed on time. Update the operating plan as needed.
Coordinate meetings of the Committee and periodic meetings with campaign counsel. Provide follow-up and monitor progress on deliverables generated at these meetings.
President’s Council and Campaign Committee Coordination (20%)
Facilitate and catalyze regular interaction between the President and members of the President’s Council.
Coordinate the logistics for all President’s Council and Campaign Committee communications and gatherings, distribute agendas, take minutes, and ensure meeting materials are prepared in a timely and effective manner.
Serve as a campus concierge for all President’s Council Members and Campaign Committee Members.
Work with the Office of Strategy and Operations and other appropriate advancement partners (ie. Office of the Annual Fund for the National Chair of the Annual Fund, Office of Gift Planning for the National Chair of the Booth Society) to develop and implement procedures for Campaign Volunteer Support, including coding of membership for accurate reporting and communication.
Willamette University is situated in the heart of the Willamette Valley and Oregon Wine Country, Salem is Oregon’s capital city, boasting a mild climate and high quality of life. Our prime location affords us ready access to the Oregon Coast, the Cascade Mountains and a wide range of recreational opportunities. Salem’s local attractions are complemented by those of nearby urban, cultural and academic centers in Portland, Corvallis, and Eugene – all within an hour’s drive of the of our beautiful campus. ?Oregon is home to great food and wine and some of the nation’s most beautiful scenery.? Salem is the perfect community in which to live and raise a family.
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically underrepresented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives, and backgrounds.
Bachelor’s degree or minimum 5 years of experience in a non-profit organization, with higher education and advancement experience preferred, or equivalent combination of education and experience.
Demonstrated ability to work successfully and effectively with a wide range of constituents and manage complex relationships.
Expertise and experience working with confidential and sensitive information.
Excellent written and oral communication skills particularly related to briefings.
Proven track record of strong organizational, process, analytical, and customer relations skills, ability to multi-task.
Demonstrated success in work organization, project and time management; ability to plan ahead, think strategically and manage multiple projects and deadlines; ability to remain calm and level-headed under pressure.
Proven ability to work independently as well as collaboratively on a team, strong writing, revising, editing and proofreading skills, and the ability to maintain a high standard of accuracy and quality under pressure of deadlines and with a high level of professionalism.
Demonstrated sound judgment for independent decision-making.
Candidate must have a high degree of computer literacy, including in the effective use of a robust donor database, preferably Raiser’s Edge, in entry and reporting of information.
The candidate must demonstrate energy, flexibility, a sense of humor and a desire to help team efforts succeed.
This position requires that the candidate demonstrate a belief in philanthropy and a commitment to the community.
Candidates must be able to work some evenings and weekends. Some travel may be required.
Must possess a valid Oregon driver’s license and have a satisfactory driving record.
Successful clearance of a criminal conviction record check.
Higher education and advancement experience
Experience in working with, supporting and motivating high-level volunteers, experience supporting fundraising volunteers and board members.
Knowledge of advancement operations, prior campaign experience.
Experience using Raiser’s Edge.
Additional Salary Information: This is a full-time exempt position. This position is eligible for the University’s generous benefits package.
Pay is commensurate with experience, background, and education.
Willamette is a nationally renowned, highly selective private liberal arts university in Salem, Oregon. Founded in 1842, Willamette is the first university established in the western U.S. and has become a national leader in sustainability and civic engagement. Our beautiful, historic campus, located across the street from the Oregon Capitol, features a residential undergraduate College of Liberal ...Arts and professional graduate schools: the College of Law, Atkinson Graduate School of Management and the Graduate School of Education. Through small classes, close student-faculty relationships, a commitment to collaborative research and a variety of programs to meet individual student objectives, we provide an environment where teaching and learning flourish. http://www.willamette.edu/about/index.html#1