Salary is commensurate with education and experience.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The School of Nursing has an outstanding opportunity for an Executive Assistant to the Dean. Under general direction of the Dean of the University of Washington School of Nursing (UW SoN), the Executive Assistant to the Dean (EA) provides executive assistance and administrative support to the Dean and leadership of the School of Nursing. The EA proactively determines what will be needed by the Dean for meetings and events and prepares and coordinates briefing materials for use by the Dean. He or she advises the Dean on current and emerging UW SoN and campus-wide issues. Working with other staff members, the EA provides the Dean with background on and political nuances of situations, and oversees School of Nursing all-school events and meetings.
The UW School of Nursing is a remarkable and vibrant center of teaching, research, and clinical excellence. It has provided educational, policy, and thought leadership to the profession and the nation since it was founded more than 90 years ago. For all of that time, the UW School of Nursing has had an unwavering dedication to serving others through excellence in education, discovery of new knowledge, and improvement of care.
Act as confidential liaison between the Dean and the full range of internal and external stakeholders, as needed.
Serve as liaison to the Dean on an on-call basis to accommodate communication, including bridging gaps of global time zones to ensure follow-up and results.
Exercise a high degree of judgment in communicating with all parties.
Be alert to situations that require early intervention and attention and determine appropriate response, using independent judgment and discretion, bringing in and collaborating with other decision makers as needed.
Manage the Dean's output to numerous professional publications in terms of editorial reviews, editorial board membership, referee roles, to ensure effectiveness and efficiency.
Assist the Dean with publication and editorial review management; including tracking the publishing process and serving as liaison between the publisher, communications staff, and the Dean.
Directly supervise the Administrative Coordinator position and facilitate a smooth determination of priorities and completion of tasks between the three parties.
Research, analyze and prepare materials for use by the Dean in resolving complex or sensitive problems.
Manage the Dean's email, reviewing all email and routing and/or delegating as appropriate, ensuring Dean is aware of all matters requiring attention.
Provide oversight of the Dean's calendar and Dean's Office-sponsored all-school events and meetings.
Independently draft and send email messages from the Dean, as appropriate, using the Dean's voice and style.
Coordinate communications for the Dean, utilizing sound judgment; drafts and edits documents.
Independently screen and prioritize all correspondence and telephone calls, routing or composing responses as appropriate, making independent judgments and using discretion to determine appropriate response.
Ensure the Dean is fully briefed on agenda items and has received all required supporting materials.
Schedule meetings, coordinate setting of agendas and research and preparation of materials, and ensure follow-up on action items. Plan and execute trips and travel for the Dean.
Ensure compliance with University rules and regulations while meeting priorities of the Dean.
Manage the maintenance of the Dean's subject files, which serve as the office files of formal record.
Coordinate and manage the schedule and priorities of the Acting Dean in the absence of the Dean.
With the Events Coordinator, coordinate VIP visits, high-level receptions and other special events, and provide basic hospitality to guests as requested.
Perform other duties as required to support the ongoing mission and strategic plans of the School.
For detailed information on Benefits for this position click here.
Bachelor's degree and at least five years of executive administrative support experience with a senior executive in higher education or other field.
Highly organized with a professional yet accessible demeanor to represent the Dean independently with tact and discretion.
Outstanding interpersonal skills and a professional demeanor in person, on the phone, and in written communications.
Proven ability to handle sensitive situations and highly confidential information with tact, discretion, diplomacy.
Ability to interact well with persons of diverse backgrounds and at all levels of the University and the community and to interpret and communicate complex policies to others.
Demonstrated skills in writing, proofreading, and verbal communications.
Proven accuracy and attention to detail as well as the ability to work efficiently and meet tight deadlines, and to work with minimal supervision.
Ability to manage priorities, handle multiple projects, problem solve and exercise good judgment in a dynamic environment.
Demonstrated commitment to achieving and supporting diversity in the workforce.
Demonstrated proficiency with Microsoft Office applications (examples: WORD, OUTLOOK, EXCEL, and PowerPoint).
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Master's degree in public administration, management or a related field.
Knowledge of higher education academic and advancement/fundraising structures, processes and protocols.
One-three years' experience in supervision of an administrative position. Strong project and time management skills.
Ability to organize and integrate material from diverse sources.
Knowledge of UW and School of Nursing policies and procedures.
Experience leading or facilitating process improvement activities, and using techniques and methods, such as LEAN; demonstrated effectiveness managing in a culture of change and transition.
Effective collaboration, facilitation, negotiation and mediation skills.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.