The Controller is responsible for the general ledger and provides oversight of all accounting, finance and reporting activities of the School. The Controller monitors and updates internal control procedures to safeguard assets and ensure accuracy of financial data. The Controller oversees the functions of accounts payable, accounts receivable, student billing and financial aid and payroll.
Establish, monitor, and enforce financial policies and procedures and protect confidentiality while maintaining internal control.
Review and prepare general journal entries, general ledger account reconciliations and analyses.
Manage accurate records and prepare reports of annual, restricted, and capital funds in coordination with the Advancement Office. Monitor gift classification and reconcile with Advancement Office data.
Prepare monthly bank account reconciliations.
Prepare quarterly internal financial statements and monthly budget reports
Gather and record monthly investment activity and prepare performance report.
Assist the CFO with the annual budgeting process and long-range financial projections.
Manage records of all financial operations including daily operations, gifts, investments, physical holdings, and special programs. Process requisite reconciliations.
Process pooling of long-term investment and endowment funds.
Prepare and manage all materials needed for financial and 403(b) compliance audits and federal, state and local tax filings which includes Form 990 and 5500.
Review preparation of payroll before processing and maintain schedules and payments for retirement and welfare benefits and other related programs.
Supervise Student Billing, Accounts Receivable and Accounts Payable processing.
Coordinate with Students, Faculty, and Parents’ Association on financial questions regarding special functions and restricted activities.
Manage compliance with governmental regulations and changing regulatory environment.
Oversee and coordinate the student financial aid application process, working with the Student Billing/AR Coordinator in managing tasks associated with the financial aid program.
Serve as the main point of contact for families receiving financial aid.
Perform other duties as assigned
Bachelor’s degree with 10 years accounting experience
Five years of experience with not-for-profit accounting and FASB standards. CPA preferred.
The Chapin School is an all girls’ K-12 independent day school located in a quiet section of the Upper East Side. For over a century, Chapin has dedicated itself to providing an exceptional education, with academic excellence, personal integrity, and community responsibility all integral to the Chapin experience. Our active alumnae and parent constituencies reflect and honor these values, support...ing the students and school in a myriad of ways.
Each girl who studies at 100 East End Avenue builds a clear understanding of herself and her world by thinking independently, collaborating with others, and cultivating compassion. In a caring community that provides academic challenges, Chapin students are enthusiastic learners and responsible citizens who go on to thrive and lead in the world.
Chapin is committed to diversity in its culture, curriculum and program. We believe that an equitable, inclusive, collaborative community provides the strongest environment for learning. Expecting and requiring respect for others is a hallmark of our educational process.