This fixed duration position will work 20 hours per week (50%) FTE.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Health Alliance International (HAI) is an independent 501c(3) non-profit organization that also functions as a center of the University of Washington's Department of Global Health. Because of its 501c(3) status, funding comes directly to HAI from donors such as NIH, USAID, the Australian Government, CDC, the Doris Duke Charitable Foundation, and others. Substantial funds are routed through the University of Washington (UW) resulting in HAI having both UW funded staff positions and those that are independent and internationally funded directly by HAI.
HAI is a mission driven organization with a social justice orientation. Our mission is to promote policies and support programs that strengthen government primary health care and foster social, economic, and health equity for all. Our vision is a just world that promotes health and well-being, including universal access to quality health care.
HAI staff are responsible for managing global field operations in Mozambique, Timor-Leste, and Cte d'Ivoire. Field operations are staffed by approximately 135 HAI staff working in these countries. As an independent non-profit organization, HAI operates its own in-house human resources department, accounting department, grants and budget management.
Position particularities: HAI currently has an excellent opportunity for a part-time (50%) Temporary Program Coordinator to support senior leadership in the HAI Cte d'Ivoire program. This is a 12 months fixed duration appointment. This position will be based at our Seattle Offices and will report directly to the Director of Cte d'Ivoire Programs (Director CI). This position will support Director CI with strategic planning and administrative activities. This position requires the ability to communicate verbally and in writing with people from diverse professional and cultural backgrounds, both academic and non-academic, both domestically and in our health programs and at all levels of the organization.
RESPONSIBILITIES: Under the direction of the Director CI the Program Coordinator will: Provide Administrative Support to CI Administration and Programs Provide back-up administrative support to Cte d'Ivoire team staff at headquarters (HQ) including Administration and Operations, Human Resources, Finance, Grants Management, and liaise with the Cte d'Ivoire Program offices in Bouake and Abidjan. Responsibilities may include:
Assist grants team with post-award administrative facilitation.
Assist grants manager in preparing documents in excel and word to develop budgets, contracts, and grant proposals.
Assist the grant manager in preparing monthly financial reports and documents in excel as needed.
With Country Program Teams, assist with administrative support (formatting, translation, archiving, etc).
Help to create and/or maintain materials for the website, case studies/reports, or other communications materials as requested.
Assist program managers in preparing documents in excel and word to develop budgets, contracts, and grant proposals.
Assist in the preparation of recurring HR monthly, quarterly and annual tracking and reporting activities.
Assist HR to organize essential year-end information for CI program.
Maintain archive of organization-wide master document versions.
Support the Director CI on special projects as assigned.
High School graduation or equivalent AND two years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work OR equivalent education/experience.
Bilingual proficiency in French and English to allow independently carrying out official work with Cte d'Ivoire program managers.
Highly organized with experience in providing administrative support to senior management (Director) roles.
Experience in minute taking and dissemination.
Excellent proficiency especially in Excel and other MS office applications.
Excellent oral and written communication skills.
Ability to work independently with nominal supervision and maintain a high level of confidentiality.
BS/BA in any discipline AND a minimum of 1 years of progressively responsible experience in general administrative work OR equivalent education/experience.
Familiarity with Federal donor agreements and compliance requirements.
Experience in a non-profit organization with international program activities.
Experience in report writing.
Ability to learn donor guidelines
Detail and deadline oriented.
Successful experience working in a multicultural environment.
An interest or background in international public health a plus.
Excellent in calendar management.
Knowledge of project management and preparing presentations using Microsoft suites.
Time management, multi-tasking, detail-orientation and organizational skills and a positive attitude to thrive and succeed in a fast-paced environment.
Professional in communication style, and presentation skills
Conditions of Employment: Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.