Responsible for administrative support functions to ensure efficient day-to-day office activities. Ensures phone and front office coverage at all times.
Processes supply and equipment transactions including purchase orders and requisitions. Orders office supplies and maintains office machines.
Assists in scheduling and arranging meetings, including lab meetings, visiting scientist lectures, recruitment visits, educational seminars and other meetings as assigned. Prepares presentation/meeting agenda and materials, secures meeting rooms, AV equipment and orders food. Prepares minutes as needed.
Ensures that all department staff has met annual competency requirements. Serves as departmental SDAN by preparing, tracking and reporting results as required by the Medical Center.
Provides general administrative support for Manager of BMS and departmental faculty as needed. Process check requests, travel reimbursements, and circulates documents for signature/approval as needed.
Assists management with new staff recruitment. Includes drafting employee requisitions for approvals, scheduling and coordinating interviews with department staff, on-boarding of new staff with computing accounts, building access, and office keys.
Coordinates the processing of payroll by collecting timesheets and distributing paychecks.
Qualification Requirements/Preferences: Education Certifications/Licensure Experience Physical Abilities Educational Requirements: College level courses and two to three years progressively responsible office and administrative support. Experience:
Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative
Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.
Demonstrated ability to compose letters, policy statements, procedure manuals and reports on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.
Ability to type proficiently (60-75 WPM). Ability to edit material and ensure correct punctuation, spelling and grammar. Ability to perform simple mathematical calculations.
Must possess a minimum computer competency comprised of a working knowledge of Windows or comparable system (specifically including keyboarding and mouse skills). Must additionally possess working knowledge of word processing, spreadsheets, presentation development, E-mail, browsers and on-line reporting.
Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System, and the ability to apply the knowledge to the work of the office.
Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.
Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.
Or a comparable level of education, training and experience. Physical Demands: May require constant sitting. Vision sufficient to work at a computer, hearing sufficient for telephone transactions. Light lifting (10 – 20 pounds) may occasionally be required.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly comp...etitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.