Rutgers, The State University of New Jersey, is seeking a Program Administrator for the Medical Oncology department at the Rutgers Cancer Institute of New Jersey. The primary purpose of the Program Administrator I is to provide overall administration of a rapidly growing Medical Oncology Division. Among the key duties of this position are the following:
Provides proactive day-to-day operations management of the Division including proactive engagement and anticipation of clinical and research faculty needs; human resource management of staff for multiple projects; overall special projects management such as retreats, conferences, lectures; outreach to and liaison with Division stakeholders within and external to the University; financial data management including budget management, preparation of financial summaries in connection with Cancer Institute of New Jersey Finance, monitoring financial expenditures, report preparation; coordination of the production of documents for the Division.
Responsible for proactive day-to-day operations management. Manages support staff of the Medical Oncology Division to ensure the timely and accurate performance of essential responsibilities.
Acts as primary liaison for the Chief Medical Officer and Chief for Blood Disorders.
Responsible for the preparation and knowledge of grant submissions to NCI and NIH.
Responsible for coordinating/completing recurring activity reports and faculty evaluations related to Rutgers Cancer Institute of New Jersey appointments at Robert Wood Johnson Medical School.
Identifies program deficiencies and brings Cancer Institute of New Jersey resources to assist in correcting such deficiencies.
Identifies additional Cancer Institute of New Jersey resources as value-added services to the Medical Oncology Division.
Acts as primary liaison (for the Chief Medical Officer and Chief for Blood Disorders) with Cancer Institute of New Jersey finance and other administration departments in all aspects of the development of the Medical Oncology Division.
Acts as primary liaison between Medical Oncology Division and other areas of the Department of Medicine regarding meetings, lectures and conferences.
Facilitates committees and meetings including process evaluation and process improvement to ensure that the needs of the Medical Oncology Division are met.
Minimum Education and Experience:
Bachelor's Degree in Health Care, Business or Public Administration, or a related field.
Minimum of three (3) years of professional experience involving administrative organization, planning and development and the recommendation of improved methods.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Required Knowledge, Skills, and Abilities:
Ability to work effectively with faculty and staff in a collaborative research setting.
Superior organizational skills with the ability to manage numerous projects and people simultaneously.
Knowledge of or willingness to learn bibliographic software (EndNote), computer-based literature searches (Medline) and other various software or internet search.
Demonstrated effective oral and written communication skills.
Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Outstanding human relations and leadership skills, and the ability to function in a team environment are required.
Experience in an educational institution.
Knowledge of how to accomplish superior performance in a unionized environment.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was ...at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.