The Pennsylvania Academy of the Fine Arts (PAFA) has a position opening for a Venue Sales Manager. Reporting to the Executive Vice President of Human Resources and Administration, this position will be primarily responsible for creating a pipeline of prospects to increase PAFA’s facility rental sales.
The Venue Sales Manager will be responsible for ensuring consistent, profitable growth in sales revenues through positive planning, deployment and management of facility rentals. He/she will identify objectives, strategies and action plans to improve short- and long-term sales and earnings through attracting prospects, building and establishing new relationships, while fostering current relationships for continued growth. Facility Rental is expected to be a major source of revenue and the Manager will actively seek all opportunities in which to publicize benefits to utilizing PAFA’s unique and versatile spaces for various settings and occasions. Primary responsibilities will also include providing oversight to the Assistant Venue Sales Manager and working closely alongside the other events department staff that coordinate operational needs for events set up. The Venue Sales Manager will host tours, plan, schedule, direct and coordinate all special events. This position will also participate and lead event meetings in coordination with the Vice President of Visitor Experience and Events Management.
This position will oversee the completion of PAFA’s rental contract, providing timely verification of reserved dates, oversee contractual obligations and manage billing within the client’s budget or purchase order authority. He/she will maintain relationships with key industry partners, professional organizations, and client related industry associations. The Manager will maintain and communicate a current schedule of rentals to determine availability of facilities for bookings and ensures there are no conflicting events or dates. This position is responsible for actively managing the Events sales team, and collaborating with other PAFA departments.
Candidates must possess a Bachelor’s Degree and have a minimum five years in planning special events in a business or non-profit organization (preferably in museum, hotel or restaurant management). Candidate must possess prior sales experience. Related experiences in the following fields are highly desired: corporate relations, development, marketing, and staffing of events. Experience with contracts, invoicing and insurance issues preferred. Should be able to monitor the pricing of competitor properties, understand the dynamics of the local market and demand generators and will be able to take appropriate sales actions. Excellent customer service skills and a commitment to client satisfaction is a must. Ideal candidate has wise and ethical judgment in difficult professional situations. Should posses an aptitude for learning and establishing complex procedures and systems. Proficiency with MS Word, Outlook, and Excel; knowledge of Access a bonus. Detail orientation, with excellent organizational skills is highly preferred. Strong written and verbal communication skills across a wide range of client types including industry trade groups, amateur arts groups, major corporations, etc. Ability to work flexible and varied hours, including some evenings and weekends, as required. Ability to lift 30 lbs required.