The School of Nursing, Health, and Exercise Science, Department of Public Health at The College of New Jersey is seeking a full-time, 12 month Program Assistant to provide primary program assistance for the Department. The Bachelor of Science in Public Health and Graduate Certificate Programs degree are offered by the School of Nursing, Health, and Exercise Science in collaboration with schools and departments across the College. This comprehensive, interdisciplinary program allows students to take classes from all seven TCNJ schools providing a personalized yet rigorous educational experience. Faculty enthusiastically share their rich professional expertise engaging students in experiential learning through interactive pedagogy and participation in leadership opportunities including research, conferences, networking, global study, intensive internships and mentoring.
Creating and maintaining files and databases to support undergraduate and graduate students and programs; assist the Chair and Coordinator with Department responsibilities, including course and student scheduling; maintain and be the administrator for the Department database which includes students’ clinical folders; policies, standards and other internal and external documents; use all operating systems: computers and supporting software (i.e., Microsoft Office) to prepare correspondence, technical and other reports, and other departmental or educational materials; work with Chair, Coordinator and Dean on accreditation reports: (CEPH); ensure that all committee and task force meeting minutes are typed, filed, and kept in an orderly fashion, in binders and electronic files, and represent a complete set of meeting minutes for that academic year; receive and assist visitors to the Department of Public Health; handle routine requests for information related to Public Health; manage and maintain Department budget as per Department Chair; maintain the web pages for the Department of Public Health; prepare and communicate Public Health department academic probation and dismissal processes; provide administrative support to the Assistant Dean and Student Complaint Procedures. Oversight/supervision of student workers is also required.
Bachelor’s degree preferred.Experienced applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).
Related work experience including demonstrated experience with Microsoft Office software, web-site management, database and office management, and social networking systems.
Familiarity with operating systems, including, PeopleSoft, CANVAS or an equivalent Learning Management System.
Effective communication skills to express ideas, concepts or directions. Seek clarification and affirm understanding in verbal exchanges.If communication is written, thoughts are expressed with appropriate grammar, organization and structure.Effectively demonstrate job knowledge and ability to answer queries.Knowledge and skills contribute to the work of the department.
Ability to read, write, speak, understand and communicate effectively in English.
Ability to establish and maintain cooperative working relationships within the Department (students, faculty, staff), other offices or organizations on campus whose functions impact assigned responsibilities.
Ability to comprehend, interpret and apply established state and college-wide laws, regulations, guidelines, policies and procedures, including Public Health regulations.
1-3 years’ experience in higher education, an academic institution or health related discipline preferred.
Experience in demonstrating the ability to work efficiently both independently and in a team environment.
Enjoy working with young adults.
Experience working in a Dean’s office or Student Affairs.
This position is a New Jersey Civil Service position with the State title Program Assistant. It is aligned to the Communication Workers of America (CWA) bargaining unit. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position. Salary for an internal candidate will be determined in accordance with Civil Service rules.
The College offers a generous benefits package that includes health, dental, vision and prescription plans as well as pension, paid leave time and tuition savings programs. Under a new residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.
Qualified candidates should submit a letter of interest, resume, writing sample and the names of 3 professional references. Applicants will be required to complete an Application for Employment upon receipt of resume. Final offer of employment will be contingent upon successful completion of a background investigation.
To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourage women and members of underrepresented groups to apply.
The College of New Jersey, founded in 1855 as the New Jersey State Normal School, is primarily an undergraduate and residential college with targeted graduate programs. TCNJ's exceptional students, teacher-scholars, staff, alumni, and board members constitute a diverse community of learners, The College of New Jersey, founded in 1855 as the New Jersey State Normal School, is primarily an undergra...duate and residential college with targeted graduate programs. TCNJ's exceptional students, teacher-scholars, staff, alumni, and board members constitute a diverse community of learners, dedicated to free inquiry and open exchange, to excellence in teaching, creativity, scholarship, and citizenship, and to the transformative power of education in a highly competitive institution. The College prepares students to excel in their chosen fields and to create, preserve and transmit knowledge, arts, and wisdom. Proud of its public service mandate to educate leaders of New Jersey and the nation, the College will be a national exemplar in the education of those who seek to sustain and advance the communities in which they live.