Salary is commensurate with education and experience
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Genome Sciences (GS) Human Resources Manager will provide exceptional professional and managerial level support and services for the department. The HR Manager has primary responsibility for personnel and payroll functions for all types of employees which include recruiting, hiring, compensation, payroll processing, records management, training and development, policies and procedures development, compliance (with FLSA, FMLA, EEO, & ADA), employee relations, corrective actions, conflict resolution, and separations (both voluntary and involuntary). The HR Manager supervises and mentors one classified staff within the operations team. With a high level of independence, this position must ensure that all employees are paid accurately and on-time, that payroll and personnel records are properly maintained and that all employment actions are handled appropriately and timely. This position works directly with supervisors, faculty, the director and other leaders in facilitating the hiring of new employees and other personnel actions.
The Department of Genome Sciences currently has an outstanding opportunity for a HUMAN RESOURCES DEPARTMENT MANAGER.
The HR Manager sets the tone for the exceptional working environment Genome Sciences strives to maintain through advice and counsel to faculty, supervisors, and employees. He/she provides leadership in recruiting a high quality, diverse employee community. The HR Manager regularly represents Genome Sciences at university-wide forums and committees, and is the department's primary liaison with the University's central human resources units.
The person in this position regularly exercises discretion and independent decision-making authority. The HR Manager's work environment is intense, dynamic, and sometimes stressful which requires the ability to quickly determine priorities and make sound decisions while multi-tasking. The HR Manager is expected to provide a respectful, supportive and confidential environment for all employees. He/she will report directly to the department's Director of Finance and Administration.
Advise staff and faculty on University and employment union's rules and regulations on staff hiring decisions, lay-off, and disciplinary actions.
Work with Department leadership, staff and faculty to ensure a positive outcome to work performance issues by coordinating training and soliciting communication and input.
Provide informal and formal confidential support to employees and supervisors related to workplace concerns and resolving conflicts.
Serve as primary liaison between the department and central UW offices for employee relations issues.
Investigate, mediate and engage in complaint resolution.
Provide advice and counsel to supervisors in the corrective action process.
Provide situation assessments, policy interpretations and recommendations to the director for complaint or conflict resolution and corrective actions.
Coordinate outside conflict resolution or employee coaching services.
Provide third party presence as requested for employee conversations.
Coordinate and monitor yearly staff performance evaluations.
Develop relationships with Department leadership and staff members and become someone who is sought after for advice and counsel on challenging HR, cultural, and organizational issues.
Recruitment, Hiring and Employee Maintenance: Staff and Students:
Support supervisors in the recruitment, selection and hiring of professional, classified and temporary staff and student employees.
Assist supervisors in the development of position descriptions and preparation of proposals for approval of new or revised positions and salary level.
Evaluate and determine appropriate mechanisms for effectively advertising positions to increase the quality and diversity of applicants.
Participate in and oversee the candidate evaluation and selection process and salary negotiation decisions.
Conduct new employee orientations.
Anticipate potential staffing gaps, and plan for temporary coverage during recruitment period with Department leadership and their designees.
Coordinate new employee start date, salary, UW orientation, departmental onboarding and orientation, and entry into UW systems.
Initiate and process University-paid relocation and/or moving expenses, gaining payment approval when required from the Director.
Initiate personnel requests for classified and professional reclassifications and promotions in furtherance of personnel objectives.
Review promotions, in-grade salary increases, reclassifications and other salary/position changes and make recommendations to Director.
Research and prepare analysis of cross-campus comparative salaries, job descriptions and staffing structures.
Develop, implement and oversee policies and procedures for establishing proper HR and payroll processes.
Interpret and implement all institutional HR and contractual employment policies, regulations and procedures (UW rules and regulations, Washington Administrative Code, FMLA/family medical leave use, grievances, performance issues, corrective disciplinary action, layoff procedures, etc.) for department leadership, faculty and staff.
Keep the Director, faculty, managers and supervisors informed and up-to-date on changes in personnel policies and procedures.
Advise managers, faculty and staff on institutional hiring practices and staffing needs for faculty, staff and students, and ensure policies are followed.
Provide counsel on reclassifications, promotions and salary adjustments.
Collaborate with hiring managers on developing position descriptions.
Provide education and training on a wide variety of department policies and procedures.
Assist the Director and individual staff members in achieving strategic goals and personal and professional development objectives by directing a performance management system.
Respond to inquiries and resolve problems in human resources areas such as leave administration, compensation, and employee relations. Consult with administrators and staff in other departments to resolve payroll and personnel issues and interpret guidelines.
Be knowledgeable with UW and department purchasing procedures and policies.
Personnel Records, Payroll and Administrative Office Management:
Oversee staff and funding to ensure effective operation of payroll and office functions, including review and approval of documents for payroll and hiring, as well as planning and forecasting equipment needs for the administrative functions of the department.
Maintain confidential personnel and payroll records; initiate, record and ensure the accuracy of personnel and payroll action documents.
Provide training and oversight of administrative staff to ensure good communication with clients and effective performance of duties.
Supervise and monitor updates and maintenance of departmental payroll and leave records using Workday.
Strategically plan and implement procedures, make recommendations, and implement changes for the payroll function.
Review/approve E-Verify for department
Hire, train and manage performance of one classified staff (Fiscal Specialist Supervisor). Meet weekly with fiscal staff team.
Review monthly procard charges and daily purchase orders submitted by the Fiscal Specialist Supervisor.
Manage/monitor the schedules and workload progress of staff, revising workload as needed to meet the needs of the department
Strategically think and implement procedural changes for processes to ensure efficiency and accuracy.
Develop fiscal and administrative procedures, make decisions as needed to ensure efficient and effective operations, use initiative to determine what areas need attention and act accordingly.
Other duties as assigned.
Bachelor's degree in business or other related field or equivalent education or experience.
6+ year's human resources experience, including at least one year human resources experience in an institute of higher education or large complex research organization.
2+ year's supervisory experience
Experience interpreting employment contracts and knowledge of general human resources and payroll policies, procedures and principles.
Demonstrated ability to assess HR issues under tight time frames, determine alternatives and make sound decisions.
Proficient in Microsoft Office products such as PowerPoint, Word, Excel, and Outlook (or equivalent).
Experience providing new employee orientations; demonstrated presentation skills.
Demonstrated success in working with diverse populations with tact, diplomacy, discretion, sensitivity and confidentiality.
Demonstrated ability to communicate in both written and oral forms with all levels of employees.
Demonstrated ability to organize and prioritize multiple-tasks for self and team, be very detail oriented and work effectively under pressure of deadlines and changing priorities.
Must be a team player and self-starter, with a strong customer service focus.
Ability to solve problems independently and creatively
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Demonstrated ability to effectively address complex and sensitive administrative and personnel issues.
Knowledge of and familiarity with University policies, procedures, and systems (Workday, Ariba, MyFinancial Desktop)
UW HR Certificate or equivalent UW HR training.
Knowledge of EVerify
Team building experience with the ability to provide vision, direction, coordination, and empowerment to multi-functional teams.
Big picture perspective with a well-honed understanding of business issues, HR dynamics and trends.
High level of accountability who drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.