The Department of World Languages and Cultures at the College of New Jersey is seeking a Program Assistant to provide support to the department chairperson, faculty and programs to accomplish their strategic goals and will be responsible for providing administrative, technological and program support in a department that offers a number of different academic programs.
Provide administrative coordination for the Department as directed by the department chair.
Supervise and direct student workers
Serve as primary office manager for the Department office
Provide chair and department faculty with writing assistance and writing support in preparation of official correspondence, rationales for budget requests, grant and fellowship applications and related matters
Develop faculty and course schedules each semester and provide assistance with student registration and advisement including for study abroad.
Coordinate, track and monitor language placement exams and results.
Work with chair to develop and support new initiatives including but not limited to learning outcome assessments, community engaged learning and undergraduate internships to serve the needs of the department, faculty and students.
Coordinate arrangements for faculty travel, visiting speakers and scholars, and other campus events.
Provide budgetary organization and assistance.
Act as administrative liaison with other academic and administrative units on campus and collaborate with other units on campus, collaborate with staff in other departments and campus units.
Design, organize and manage various departmental databases to monitor faculty and program assessments and reviews and other internal and external constituents groups.
Maintain database of student awards and post-graduate accomplishments.
Serve on committees
Oversee design of public relations materials including but not limited to department brochures and websites.
Bachelor's degree from an accredited College or University. Applicants who do not possess the required education may substitute experience on a year for year basis. Applicants who possess an Associate's degree may substitute 2-years of position related experience for the remaining two years of education.
Two years of related work experience including demonstrated experience with office software, data systems and office management
Excellent written and oral communication skills
Experience demonstrating the ability to work independently and as a team member
Advanced or Superior fluency in a second language
This position is a New Jersey Civil Service position with the state title Program Assistant. It is aligned to the Communication Workers of America (CWA) bargaining unit. The starting salary for this position is Range P16, Step 1, $41,230.15. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to access the ability to perform the essential functions of the position.
Salary for an internal candidate will be determined in accordance with Civil Service rules.
The College offers a generous benefits package that includes health, dental, vision and prescription plans as well as pension, paid leave time and tuition savings programs.
Under a new residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.
Qualified candidates should submit a letter of interest, resume, and the names of 3 professional references.
Final offer of employment will be contingent upon successful completion of a background investigation.
To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.
The College of New Jersey, founded in 1855 as the New Jersey State Normal School, is primarily an undergraduate and residential college with targeted graduate programs. TCNJ's exceptional students, teacher-scholars, staff, alumni, and board members constitute a diverse community of learners, The College of New Jersey, founded in 1855 as the New Jersey State Normal School, is primarily an undergra...duate and residential college with targeted graduate programs. TCNJ's exceptional students, teacher-scholars, staff, alumni, and board members constitute a diverse community of learners, dedicated to free inquiry and open exchange, to excellence in teaching, creativity, scholarship, and citizenship, and to the transformative power of education in a highly competitive institution. The College prepares students to excel in their chosen fields and to create, preserve and transmit knowledge, arts, and wisdom. Proud of its public service mandate to educate leaders of New Jersey and the nation, the College will be a national exemplar in the education of those who seek to sustain and advance the communities in which they live.