The American Academy of Pediatrics (AAP), the nation’s leading advocacy organization for Children’s healthcare, has an open administrative position as the Committee, Council, and Section Administration Coordinator. This individual will assist with administering programs and activities of committees, councils and sections, including abstract programs, annual reports, and meeting-related activities for the Annual Leadership Forum (ALF), and the National Conference & Exhibition (NCE).
The Coordinator will have a variety of key responsibilities, including:
1. Assist in administration of the abstract programs for councils and sections at the NCE in collaboration with appropriate staff and assigned vendors. 2. Administer the conflict of interest disclosures for members of various committees. 3. Assist in collecting annual reports and assessments by administrative group chairs for committees, councils and sections. 4. Administer monthly Interim Decision calendars for the committees. 5. Assist with the planning, implementation, staffing, and reporting of ALF activities. 6. Update and distribute monthly newsletters to appropriate AAP staff. 7. Assist in strategic planning, monitoring, and implementation of annual plans. 8. Assist in budget management (ie, planning, expense tracking, budget entry and monitoring).
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
To apply for this position and learn more about the AAP, please visit: https://www.aap.org/employment.
Qualified candidates will possess:
1. Bachelor’s degree in English, business or related discipline or an equivalent combination of relevant education and work experience required. 2. Two to three years’ experience in project coordination and/or Board/executive administration required, preferably in a non-profit or association environment. Experience with Board/committee nominations, budgeting, and meeting coordination highly desirable. 3. Must be detail orientated, take initiative, able to manage multiple priorities simultaneously, work efficiently both as part of a team and independently, and collaborate effectively with various internal and external constituents. 4. Excellent organizational, interpersonal, diplomacy and communication skills required. Strong technical acumen essential, with proficiency in MS Office and the ability to learn new technologies; familiarity with databases (i.e., NetForum) and Web maintenance software (i.e., SharePoint) preferred. Some overtime, travel and weekend work required.