The Senior Administrative Assistant’s primary function is to provide administrative and logistical support and assistance to SPA’s Senior Associate Dean for Academic Affairs and the Associate Dean for Undergraduate Education. The incumbent will handle confidential information and materials with discretion. The work includes a wide range of duties include maintaining calendars, creating new databases and processes, preparing drafts and editing documents. S/he coordinates the collection, compilation and submission of data to the dean for tracking special initiatives, curriculum proposals and new enterprises. The incumbent works with the deans on the coordination of academic integrity cases, course catalog changes, and curriculum updates.
The Senior Administrative Assistant provides assistance to dean’s office staff during peak periods and at unit-wide programs and events. This position requires self-direction, careful attention to detail and minimal supervision.
A high level of discretion is required due to exposure and access to highly confidential and sensitive information.
Hiring offers for this position are contingent on the successful completion of a background check.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Bachelor’s degree or equivalent in training, education or experience.
Two years of administrative support experience
Demonstrated computer proficiency, including expertise in Microsoft Word, Excel, and PowerPoint
Must have excellent time management skills, interpersonal skills and work independently
Must be detail and results oriented; have the ability to work on multiple tasks
Possess problem solving skills along with the ability to prioritize tasks and exercise sound judgment
Ability to deal with confidential material and excellent communication skills
Must be able to work in a fast paced, deadline driven environment
Administrative work experience in higher education
Experience using SharePoint and Datatel is desired
A global outlook, practical idealism, and a passion for public service define American University. American University is a private doctoral institution situated in a residential neighborhood of northwest Washington, D.C. Our academic strengths are grounded in social responsibility and a commitment to cultural and intellectual diversity.