The Stanford University School of Medicine, Department of Pediatrics advances the health of infants, children, and adolescents worldwide through innovative medical care, research, training and advocacy. Ranked among the top in the nation, the Department of Pediatrics attracts medical students, interns, residents, fellows, and postdoctoral scholars from around the world. The department's programs offer a range of training opportunities in general pediatrics, critical care, and pediatric subspecialties-all within a variety of ambulatory, inpatient, and community settings. Moreover, while teaching the skills required for tomorrow's physician leaders, our programs challenge trainees to explore and develop their interests through basic science, clinical, and community-based research.
The Office of Pediatric Education in the Department of Pediatrics is looking for a qualified candidate for the Education Coordinator position to provide administrative and operational support. The successful applicant will be passionate about education, have program and event coordinating experiences, and a desire to collaborate and support a dynamic group of faculty, staff, and students on a mission to improve child health through research and teaching. The Education Coordinator will demonstrate a positive outlook on continuous process improvement efforts while maintaining flexibility with a team-based and customer-focused mindset.
This is an exciting and innovative opportunity to participate in the growth of new programs and initiatives to support all of our faculty, students, and trainees in the department. This is a unique opportunity to be involved in all aspects of education in Pediatrics, and to be a creative contributor on multiple levels.
Do you want to work at the intersection of graduate medical/biomedical education and child health? Are you detail-oriented and results-driven with a passion for customer service and educational programs? If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply to join the Pediatric Education Team.
Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, proposals, conference and seminar materials, complex reports, brochures, and flyers. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and process expenses timely in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. Experience in coordinating programs and events, with ability to juggle multiple tasks with providing great attention to detail Experience with Office365 Email and Calendar applications, Microsoft Office Suite (Word, Excel, Powerpoint), electronic databases, Smartsheet, Oracle, PeopleSoft, Medhub, Qualtrics, Box
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task.
CERTIFICATIONS & LICENSES:
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional PHYSICAL REQUIREMENTS: (remove if none) WORKING CONDITIONS: Open office workspace environment Flexible workstations Occasionally work at different office location on-campus or affiliate site(s).
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.