Senior Sponsored Programs Coordinator College of Engineering The University of Delaware Newark, Delaware
The College of Engineering is recruiting to fill 2 open positions in the Sponsored Research Group. This advertisement lists the specific tasks/responsibilities for the senior-level position, but Under the limited direction of the Manager, the Senior Sponsored Programs Coordinator manages and administers complex research portfolios for a subset of faculty as part of the CBO. College of Engineering research expenditures total approximately $60M annually. Faculty support includes all aspects of proposal submission and award management to ensure compliance with federal, state and university policies and procedures with regards to research administration. The Sr. SPC actively participates in strategic planning and decision making as part of the College business administrative leadership team. The Sr. SPC also maintains productive relationships with constituencies related to the contracts and grants operation in the College. The College will consider hiring candidates at either the Sr. Sponsored Programs Coordinator, Grade 29E or the Sponsored Programs Coordinator, Grade 28N - commensurate with the candidate’s education and experience.
Provide in-depth support of pre-award processing including close communication with the PI; review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.; recommend budget, certifications, effort committed and matching funds requests; interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed; verify accuracy prior to submission to the University Research Office.
Create, collect and review complex proposal information including budget, budget justification, and proposal documents.
Act as liaison between faculty member and Research Office on all proposal matters.
In collaboration with the PI, develop competitive proposals in support of securing independent funding for projects; ensure accurate completion and approval of proposal package to the sponsor.
Recommend matching funds sources and advise PI on optimal use of resources; act as liaison between faculty member and Research Office on all proposal matters.
Collect and analyze data in preparation for monthly reports for distribution to PI.
Meet with PI regularly (preferably monthly) to review post award activity projections and pending proposals; analyze financial data to provide relevant expenditure projections with regularity; process budget revision and no-cost extension requests.
Facilitate the creation of Technology Control Plans and educate faculty/researchers on importance of adherence for compliance.
In collaboration with the Research Office, prepare subcontracting plans as required and submit periodic subcontracting plan reports.
Review effort reporting, cost share/match documentation, and verify F&A and other expenditures.
Facilitate award management: monitoring all expenditures including grad students, summer pay for researchers, etc. Anticipate spending, payroll obligations and analyze scenarios in changing financial projections.
Conduct in-depth analysis of expenditures utilizing appropriate software applications including PeopleSoft, Excel and Cognos.
Provide short- and long-term projections of anticipated expenditures for large grants, cooperative agreements and center-type awards for decision making regarding personnel hires, equipment purchases and maintenance contracts develop and present sponsored program training to diverse audiences including peers, colleagues and technical personnel both within and outside the college.
Serve as a mentor to newly hired Sponsored Program Coordinators; contribute to continued modification, development and improvement of CBO SPC Training Plan.
On a monthly basis, review and reconcile statements to ensure compliance in areas of unallowable charges and prepare journal voucher adjustments as needed.
Review and approve financial web forms for transactions such as purchase requisitions, user fee allocations, bi-weekly pay, match and named professor funding, faculty summer salary contracts and other similar forms.
In close collaboration with the Sponsored Program Accountant, participate in the close-out process, including multiple grant budgets, ensuring compliant expenditures, completion of technical, annual and other sponsor-required reports
Review equipment expenditures; ensure that fabrication expenses are tracked and that capitalization occurs; prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting.
Assure compliance with audit requests from the Research Office and University and external auditing organizations.
Perform other job-related duties as assigned.
Bachelor's degree in Business Administration, Accounting, Finance or other related field with three years related experience, or equivalent combination of education and/or experience.
Skill in budget preparation and management of contracts and grants – pre and post award administration.
Demonstrated ability to use advanced techniques in spreadsheet and database management or actively working towards certification (Excel/Access). Experience with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources preferred.
Demonstrated knowledge of 2 CFR 200 Uniform Guidance and OMB Circulars A-21, A-110, A-133 and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures.
Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
Ability to work independently, strong organizational skills and attention to detail.
Effective analytical and technical skills, including the ability to gather and analyze statistical data in order to generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
Ability to conduct detailed analysis of financial trends and prepare highly accurate projections for multiple budget categories.
Ability to interpret, adapt and apply guidelines and procedures.
Ability to communicate effectively with a wide range of constituents on a variety of research management and financial topics.
Ability to interact well with people of all ages and diverse backgrounds.
Experience or demonstrated ability to provide training and mentoring to less experienced personnel.
Must complete required training sponsored by the University Research Office within one year of assignment in a contract and grants administration position.
Certified or actively working towards certification in Research Administration by a nationally recognized research certification organization within one year of date of hire.
For a complete list of requirements and job duties and to apply online, please visit the UDJOBS website at www.udel.edu/udjobs Job ID 105037
Equal Employment Opportunity The University of Delaware is an Equal Opportunity Employer which encourages applications from minority group members, women, individuals with a disability and veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html. Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.
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