ASSISTANT DIRECTOR FOR CAMPAIGN & SPECIAL PROJECTS
Open Until Filled
Salary is commensurate with education and experience
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
University Advancement is committed to creating an environment of inclusiveness where every person feels welcomed and valued. We believe that attracting and retaining diverse staff is crucial to serving the communities where our employees and students work and live.
The College of Engineering (CoE) is a national leader in educating engineers. Each year the College turns out new discoveries, inventions and top-flight graduates, all contributing to the strength of our economy and the health and vitality of our community.
University Advancement has an outstanding opportunity for an Assistant Director for Campaign and Special Projects in CoE.
The Assistant Director for Campaign and Special Projects (AD) will develop and execute a variety of strategic projects in support of the College of Engineering and its ten departments, including supporting CoE campaign processes, supporting college-wide events focused on student support and outreach, and serving as project manager for CoE campaign priority areas such as the Campaign for Students (including Student Academic Services and Diversity & Access) and the Center for Sensorimotor Neural Engineering (CSNE), including managing events for these priority areas.
Reporting to the Director of Strategic Initiatives and Campaign Operations, the AD will work collaboratively with the Associate Director for Campaign and Special Projects, Associate Director of Events, lead fundraisers supporting the Campaign for Students and CSNE, academic department leadership, staff, students and campus partners to ensure appropriate activities take place to meet strategic goals.
Duties and Responsibilities:
Management of Campaign Processes for Select Priority Areas:
Manage overall campaign project timelines, logistics and tracking for CSNE and the Campaign for Students (including Student Academic Services and Diversity & Access), ensuring key benchmarks are met.
Support the identification, cultivation, solicitation and tracking of prospective donors, tracking plans and activity, including: managing the pipeline process and ensuring accuracy of information in the UW donor database (Advance), managing prospect activity notifications for relationship managers/advancement partners, coordinating follow-up activities for participants, and identifying CoE engagement opportunities for prospective donors.
Partner with Associate Director for Campaign and Special Projects and with Central Prospect Management and Analytics to query and track large quantities of data to describe populations, provide benchmarking statistics and track performance towards campaign goals; prepare quantitative reports in response to requests re. campaign status; and develop and manage gift range tables and pyramids for specific campaign fundraising goals.
Facilitate and participate in CSNE and Campaign for Students advancement meetings (both internal and with faculty) and handle meeting preparation, including creating agendas and other documents regarding campaign goals, pools of prospective donors etc.
Partner with CoE events team and advancement officers or Director for Strategic Initiatives and Campaign Operations to manage logistics for CSNE and Campaign for Students advancement events (i.e. volunteer meetings, visioning sessions, lab tours, CoE Deep Dives, etc.), including coordinating invitation design, venue, catering, parking arrangements and instructions, signage, name tags, and event flow.
Pull guest lists from Advance database, review and prioritize attendee lists, provide giving histories, draft annotated biographies, and support the Director for Strategic Initiatives and Campaign Operations and fundraisers in developing briefings and talking points.
Partner with advancement staff to file contact reports.
Partner with CoE and CSNE marketing and communications staff to support the creation of and track new collateral (i.e. case statements, fact sheets, etc.) and materials for principal gift-level solicitations, including those involving the UW's highest-level leaders and volunteers.
Coordinate volunteer committee meetings and volunteer and donor engagement opportunities, including agenda preparation, information dissemination, and meeting logistics.
Collaborate with the Assistant Director for Donor Relations on stewardship activity related to Campaign for Students and CSNE, including tracking gift/pledge documentation.
General College-Wide Event Support:
Implement and manage events related to College-wide student and campaign initiatives, such as Deep Dives, Visiting Committee meetings, and CSNE, STARS and Math Academy events.
Under the direction of the Associate Director of Events, assist with student and campaign initiative events such as Engineering Exploration Night, etc.
Secure venues, compile guest lists, manage RSVPs, arrange transportation, parking and security, select menus and dcor and retain vendors.
Manage external vendors, including (but not limited to) caterers, designers, printers, mail houses, photographers, and decorators. Manage and authorize expenditures, negotiate vendor agreements to maximize budget.
Produce print and electronic event invitations; work with the event lead to finalize copy, design invite and distribute/send.
Organize and upload/send mailing lists for both print and digital invitations.
Post, update and manage events on the College of Engineering's online calendar tool.
Manage the development of event-related materials and publications, including but not limited to programs, flyers, directional signage, and maps.
Post-event, and in collaboration with Associate Director of Events, evaluate the effectiveness of the event collateral, attendee satisfaction levels, fundraising outcomes, and improvement opportunities.
Partner with advancement staff to file contact reports and organize and distribute event photographs.
Support CoE Campaign Processes
Provide strategic support and tracking for volunteer recruitment and engagement, including visioning sessions and strategic meetings.
Support CoE/Campaign events (including Principal-level engagement events [e.g. Deep Dives, Visiting Committee meetings, President's Club Reception, Suzzallo Gala, Dean's Reception and Diamond Awards]). Review and prioritize attendee lists, provide giving histories, draft annotated biographies, and support the Director for Strategic Initiatives and Campaign Operations in producing meeting materials and developing briefings and talking points.
Prepare background information on prospective donors, facilitate appointments and orchestrate support materials, as assigned.
Other duties as assigned.
Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW's commitment to inclusiveness and diversity.
Organizational Acumen: Able to size up a situation, balance reason and the interest of others, and act in a decisive, timely and appropriate manner that is congruent with the organization's values, goals and mission to achieve success.
Planning & Implementing: Ability to develop strategies, measures for success and feasible timelines for successful project implementation and execution.
Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
Bachelor's degree and three years of experience in project management, writing, fundraising or related field.
Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
Demonstrated flexibility and initiative to handle a variety of tasks and a wide range of people (donors, volunteers, and faculty).
The capacity to achieve superior results working independently and as a member of a creative team in high-pressure situations.
Demonstrated creativity, top organizational ability and a strict attention to detail. Strong project management and planning skills.
Mature decision-making ability along with a high level of discretion and tact when dealing with possible donors and alumni.
Previous development or fundraising office experience.
Familiarity with the University of Washington.
Knowledge of alumni relations/development/advancement principles.
Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE.
Conditions of Employment:
Ability to work evening and weekend hours, as necessary, on short or limited notice.
Must have regular and reliable transportation for local travel and willing to travel when necessary.
Frequent local travel expected.
Ability to lift 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
During Events (from setup to tear down) or on Event days:
Ability to stand 4 or more hours continuously.
Ability to walk 4 or more hours continuously.
Ability Standing: duration of 4+ hours for events
Ability to work greater than a 10 hour day
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.