Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Gift Accounting Assistant is part of the Gift Processing team and is responsible for accurately and efficiently researching, entering and maintaining all gift-related data in the University’s development information system, ADIS (Alumni & Development Information System). The Gift Accounting Assistant must use judgment and discretion in processing, along with the Gift Processing team, over 80,000 gifts received by the Development Office each year. In addition, this position is responsible for creating new biographical entities for donors as needed, and maintaining all levels of biographical information to keep records current and maintain database integrity. This position requires an individual who is highly detail oriented who can learn and comprehend a complex database with highly detailed policies and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
Accurately research and enter the daily receipt of university gift checks, credit card donations, journals, wire transfers, stock transfers and gifts-in-kind.
Monitor daily the data entry of gifts and pledges for accuracy in gift designation, following donor instructions and checking data entry accuracy.
Analyze information on the donor including past history of giving, relationships, property information, and company information to aid in processing a gift.
Verify and research payments against pledges.
Review and interpret pledge agreements and recurring credit card donations, and properly record pledge commitments on donor records.
Retrieve and batch online credit card donations in preparation for gift entry, maintaining confidentiality, accuracy and PCI compliance.
For gifts of stock, work with accounting to obtain information on the value of the gift and details on the stock transfer.
Review original legal documents on gift agreements, such as deeds and estate gifts, and ensure confidentiality/security for these documents.
Balance and reconcile each completed batch, and prepare deposit paperwork for accounting.
Process matching gift information, including reviewing and analyzing matching gift information and updating appropriate matching gift file. Update corporate websites with current University contact information. Establish new Matching Gift Website access when necessary.
Research, enter and maintain all levels of biographical information into ADIS. This includes creating new entity records for donors, documenting donor requests through record attributes, and updating names and contact information to ensure the proper receipting of gifts per IRS guidelines.
Provide customer support to internal and external constituents. Interact with Development staff and Accounting Services to resolve issues regarding gifts.
Perform other duties as assigned.
Associate’s degree in accounting or related field and two years of experience in gift processing, accounting or related field, or equivalent experience.
Bachelor’s degree in accounting or related field and three years of experience in gift processing, accounting or related field, or equivalent experience.
Experience with non-profit gift processing.
Highly detail oriented with a critical degree of accuracy regarding data entry and analysis.
Strong interpersonal skills and experience in exercising discretion in a complex and high-volume work environment.
Ability to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines.
Good problem-solving and analytical skills.
Ability to take responsibility, to work well as a team member and to work independently.
Ability to understand and follow directions and complex policies and procedures, and to handle confidential data.
A collaborative and team-oriented style combined with the ability and desire to achieve a high level of individual productivity, success and accuracy.
Excellent customer service skills.
The hiring range for this position is $16.80 to $17.74 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Development Services - Alumni and Development Programs. This position is for the Danforth Campus in the School.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.