The Heilbrunn Department of Population and Family Health (HDPFH), Mailman School of Public Health seeks an Administrative Coordinator to work with the Columbia University Head Start Program (CUHS). CUHS provides services to low-income children and their families from birth to age five, as well as to pregnant women. The incumbent will coordinate human resource services with HDPFH, and provide support to the Director in administrative areas related to site management.
Duties include: Coordinate Human Resource area and serve as liaison with the HDPFH HR Manager: oversee time tracking and time sheets; coordinate hiring and termination process, i.e. track new applicants in completing interviewing, background checks, & other CU and Head Start requirements. Ensures that staff, volunteers, parents and visitors follow protocol for security while in building, i.e. ID cards.
Oversees daily administrative functioning of program and management of site. Ensures compliance with health and safety standards; troubleshoots space issues, referring to appropriate personnel and following up on outcomes. Oversees compliance with fire drill and disaster plan practices. Ensures that Columbia University, such as disability access, and Columbia University Head Start policies regarding space and environment are implemented. Ensures that center is a welcoming environment for families and staff. Responsible for over-site of shared spaces, such as lobby, bulletin boards, playground, etc., including delegating responsibilities to appropriate staff. Maintains communication with Program Coordinators regarding programmatic issues. Attend administrative team and staff meetings. Tracks monthly reports and takes minutes and admin & board meetings. Coordinates use of space, including special program events; provides liaison with Department and coordination with community partners.
Coordinates Director's and agency's correspondence; assists with grant submissions, and monthly reporting requirements to Head Start Bureau. Coordinate Advisory Board meetings and communications. Other duties as assigned.
General Minimum Qualifications: Bachelors degree or equivalent in training, education, and /or experience plus at least three (3) years related experience.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Bachelor's Degree or Business Certificate; at least three years of experience in Human Resources. Written and oral fluency in Spanish. Proficiency in Microsoft Office Suites.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.