Illinois Wesleyan University invites applications for the Executive Assistant to the President position. The Executive Assistant to the President functions as a key member of the University’s administrative team and serves as Assistant Secretary to the Board of Trustees. This individual serves as the primary liaison with other Executive Staff on any matter of interest to the President. The Executive Assistant performs high-level administrative functions that require a thorough knowledge of University policies, procedures and operations while exercising initiative and independent judgment in managing the President’s schedule, overseeing daily operations and communications of the President’s Office. This person has primary responsibility for campus-wide events including Commencement, Convocations and some Alumni and donor gatherings. Considerable discretion, judgment and diplomacy are imperative in this position.
Responsibilities: The duties of this position include, but are not limited to, the following areas of responsibility within the President’s Office:
Chief of Staff: Provides high-level support to the President and oversees the implementation, tracking, follow-up and accurate completion of initiatives and special projects established by the President and Vice Presidents. Sets the agenda for the President’s Cabinet and coordinates the implementation of action items. Acts as the liaison between the President and Cabinet members, administrators, faculty, staff and students to ensure effective communication between the President and both internal and external constituencies. Supports effective, collaborative and strategic decision making by gathering information on a variety of issues in order to advise and assist the President. Has primary responsibility for scheduling the President, identifying both opportunities and constraints, and handles questions, concerns, issues and other requests on the President’s behalf. Serves as the President’s representative on certain internal and external committees.
Executive Assistant: Relieves the President of administrative and operational details with a thorough understanding of the President’s priorities and the University’s policies, procedures and modes of operations. Facilitates the effective utilization of the President’s time through the development and coordination of a complex calendar of appointments, meetings, social engagements, travel requirements and University and community functions. Provides oversight for the Office of the President by reviewing, monitoring and approving speaking, budgetary and other requests. Coordinates the flow of incoming and outgoing communication to all constituencies. Maintains strict confidentiality by exercising discretion at all times.
Liaison to the Board of Trustees: Serves as the liaison for the Board of Trustees by answering their questions and ensuring that they are able to work efficiently. Plans for Board and Executive Committee meetings, sets agendas and secures logistics. Acts as Assistant Secretary and takes minutes of committee meetings. Communicates directly and on behalf of the President with Board members on matters relating to the Board’s interactions with the Office of the President.
Event Planner: Facilitates the success of annual and ad-hoc events hosted by the President’s office including Commencement and three annual Convocations, and for events hosted jointly with the Advancement Office. Oversees the scheduling and implementation of events with appropriate offices. Uses independent judgment regarding event alternatives, modifications, or last-minute changes. Coordinates support during the events. Coordinates travel to support the President’s attendance at off-campus events.
Minimum Qualifications: The successful candidate must have at least a Bachelor’s degree, Master’s Degree preferred, and a minimum of five years of relevant experience in higher education or similar administration. Some evening and weekend working hours are required. There is occasional overnight travel.
Knowledge, Skills and Abilities: Successful candidates must possess and address the following in a statement letter when applying for this position: a thorough knowledge of higher education; evidence of exceptional organizational skills; excellence in both written and verbal communication; and an example of data analysis and resulting conclusions.
Please send a resume, statement letter and the names and contact information of four professional references to:
Illinois Wesleyan University
Human Resources, Holmes Hall 209
1312 N Park Street
Bloomington, IL 61701
Applications may be submitted until the position is filled; however, to ensure full consideration, applications should be submitted by October 20, 2017. The successful candidate must pass a pre-employment background investigation.
Illinois Wesleyan University’s sexual misconduct policy is accessible at: www.iwu.edu/human-resources/SexualMisconductPolicy.html
Illinois Wesleyan University is an Equal Opportunity Employer Committed to Diversity and Inclusive Excellence; details at: www.iwu.edu/diversity