Medical Specialty Clinic is looking to hire an Administrator to lead a busy, dynamic and growing independent private practice.
The Practice Administrator is accountable for the overall management, supervision and development of the physician practice and ambulatory operations, while assuring the efficiency and stability of the clinical operations in all areas, inclusive of quality, access and value. Holds team members accountable to standards of performance to achieve short and long term objectives in order to maintain the strategic orientation of the organization. Leads, supervises and coordinates overall operational and administrative functions to ensure maximum efficiency, high quality patient experiences, and compliance with appropriate HR and regulatory policies. Collaborates with physician, office manager and other management to ensure all operational goals are being achieved.
Provides guidance for overall direction of growth and expansion to additional locations and assists in recruitment of additional Providers.
Extensive background working with Payor Contracts, negotiating fee schedules where appropriate.
Management of Monthly, Quarterly and Annual Financial Reports and communication with CPA firm for timely and accurate payment of taxes.
Knowledge of contracts for employment, leasing and equipment purchases as well as Insurance Payor contracts.
Oversees and documents the implementation of and compliance with policies, procedures, programs, protocols, and systems to provide an efficient and accurate patient encounter which improves the medical office’s effectiveness and the quality of patient outcomes. Ensures compliance with all regulatory agencies, departmental and organization policies and procedures for all staff.
Establishes and maintains effective working relationships with employees, providers, policy-making bodies, third-party payers, patients, and the public.
Disseminates and monitors adherence to departmental/group procedures and conducts meetings with physician and staff to provide updates on facility and corporate changes; Holds regularly scheduled staff meetings to provide a forum for open communication and problem resolution, ensuring goals are achieved and policies/procedures are followed. Develops organizational strategic plans and objectives based upon identified needs of patients and the communities served by the clinic. Assesses market trends and local needs and guides the development of services.
In collaboration with the physician and clinical staff analyzes the medical office’s environment to assess deficiencies and make recommendations in order to ensure to compliance with OSHA regulations. Works within scope to ensure equipment and facilities are safe and clean, medical equipment is operating properly, and the environment of care is adequate. Complies and enforces all HIPAA and information security policies and procedures and reports all suspected cases of breaches of security and confidentiality.
Budget preparation by forecasting revenues and expenses. Evaluates budgetary variances and recommends a plan of action to correct unfavorable variances, balance the budget and achieve organizational objectives. Initiates supply orders and controls operating expenses.
Monitors key performance indicators and implements performance improvement initiatives, as needed. Continuously seeks and implements operational improvements. Leads, supports, and mentors staff consistent with strategic plan, in order to maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction.
Assists in the hiring and general orientation of staff; provides work direction, assigns schedules, and conducts on-the-job training. Monitors and evaluates performance, and recommends personnel actions, such as promotions, demotions, transfers, and disciplinary actions. Ensures employees understand and comply with local, state, federal and regulatory standards, as they apply to respective job functions.
Works collaboratively with physician, administrative and clinical manager and clinic staff to ensure the achievement of practice-wide operational and financial goals/metrics. Supervises and coordinates all processes and activities ensuring organizational guidelines and policies are followed.
Bachelor’s Degree with a minimum 5 years administrator experience in an ambulatory care setting
Extensive knowledge of the healthcare marketplace, financial analysis, current reimbursement issues, budgets and operational analysis.
Knowledge of clinical office procedures, medical practices and terminology.
Experience with EMR system.
Ability to set priorities among multiple competing objectives, tasks and initiatives.
Excellent verbal and written communication skills.
Strong customer service skills.
Demonstrated abilities in: Inductive Reasoning, Data Analytics, Employee Engagement, Conflict Resolution, Marketing Management, Revenue Cycle Management and Provider Relationships.
Knowledge of computer systems, programs and applications including Microsoft Office, electronic medical records systems, practice managements systems, and clinical and scheduling applications.
Excellent benefits package including Health, Dental, Disability, Life, PTO and 401K including Profit Sharing.
Ideal Candidate will have:
Bachelor’s Degree in Health or Business Administration.
Extensive experience in an Administrator role
Extremely strong work ethic with a focus on multi tasking and attention to detail
Leads by example fostering positive energy and a passion for patient satisfaction