This position will serve as an Assistant Office Coordinator for Cornell Cooperative Extension Association of Jefferson County and will provide overall coordination and administrative support to the Association. This position must maintain a high level of accuracy and attention to detail, adherence to strict timeframes, and confidentiality in performing position responsibilities. This position will coordinate and perform assigned administrative duties with the ability to be professional, well-spoken, highly organized, detail-oriented and have the ability to manage multiple tasks simultaneously. This position must display excellent verbal and written communication, interpersonal skills, as well as diplomatic skills to work and interact with both internal and external customers in a manner that is service-minded. Position responsibilities will include: general financial record keeping, office organization, filing, copying, preparing worksheets, performing routine data collection, compilation of basic statistical data computations, general database maintenance, creating flyers and brochures, etc. Administrative responsibilities may change based on Association needs and funding availability. This position will represent Cornell Cooperative Extension to the general public, community leaders and government officials in a professional manner, and will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
IMPORTANT INFORMATION FOR APPLICANTS:
PLEASE READ BEFORE APPLYING
All applicants must apply by close of day on October 24, 2017 to be considered for this position. All applicants must complete an application packet, which includes: cover letter, resume and three (3) references.
All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.
All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/.
Please contact Jane Pearson, Association Regional HR Coordinator at 315-788-8450 with questions.
This position is a part-time non-exempt position - 50% FTE, 20 hours per week. The hourly rate for this position is $13.47. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, retirement, vacation, sick and personal leave.
High School Diploma or Equivalent Education.
Experience relevant to the role of the position.
Valid NYS Driver's License and the ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards, if required (DMV and Criminal Background Checks).
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Associates Degree in Business or related field.
Experience or training in basic bookkeeping responsibilities.
Demonstrated high level of organizational skills and the ability to adapt to changes and balance multiple priorities to meet deadlines and strict timeframes.
Demonstrated ability to anticipate needs of others, and work with multiple team members and a diverse workforce.
Demonstrated high level of attention to detail and accuracy in verbal and written communication.
Demonstrated professional demeanor and the ability to be approachable, customer-oriented, and service-minded with both internal and external customers in performing position responsibilities.
Demonstrated commitment to a well-run, organized, team-oriented environment.
Demonstrated ability to work and manage projects independently, and as part of a team when required.
Demonstrated high level of computer skills, and familiarity with Microsoft Office programs as well as FileMaker and Photoshop.
Demonstrated ability to gain knowledge and technical skills to perform position responsibilities, as technologies and software programs and systems grow and change.
Demonstrated ability to maintain a high level of confidentiality in performing position responsibilities.
Coordination/Operation - 95%
Provide substantial administrative support tasks of limited complexity to ensure the smooth operation of the Association to include, but not limited to: filing, copying, collating, and preparing administrative and/or educational packets and resources, as assigned by supervisor.
Coordinate and provide administrative support for administrative and/or program area meetings (i.e. schedule meetings, prepare agendas, meeting minutes, set up/re-stock meeting rooms, schedule vans/meeting rooms/other equipment, program registrations, track participant attendance and payments, and make travel arrangements as requested/needed).
Coordinate and arrange for a variety of other events, including Association events and program events based on the needs of the Association (i.e. Annual Meeting).
Prepare and/or format correspondence as needed (i.e. letters, forms, reports, brochures, flyers, business cards, etc.) as needed for administrative and/or program support or special projects.
Provide administrative support for data entry and reporting in various computer programs or into online forms and/or systems as directed to comply with grant and other Association reporting requirements (Federal Reporting, Volunteer Involvement Policy) consistent with established procedures and protocol.
Assist the Operations Coordinator with grants and contract review and submission of documents to P.W. Wood and other entities per established protocol.
Provide backup to Reception: answer phone calls in a courteous manner; assist office visitors, answer routine questions, and direct callers or visitors to appropriate program staff as needed.
This position may require the transport of Association supplies and resources.
Support Finance staff with routine, non-complex tasks to support the Finance Department to include providing clerical assistance as needed (photocopies, filing, recordkeeping, etc.).
Process vouchers, payments, petty cash, and other routine financial transactions as directed (i.e. bank reconciliations, accounts receivable (A/R) and accounts payable (A/P).
Enter data into appropriate financial reports or systems as directed.
Assist in processing the bank statement on ACCPAC.
Assist with performing the check writing process as a back-up when needed.
Perform other finance duties, as assigned, to support the work and objectives of the finance department.
Support Human Resources staff with clerical assistance as needed (filing, photocopies, assembling employee benefit packets, personnel files, etc.).
Support Human Resources staff with the hiring process, specifically the reference checking and background checking process as directed.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with Supervisor and/or Association Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Participate in required orientation programs; work with supervisor and work team staff to gain pertinent skills and information for specific on-job skills.
Attend relevant in-service education programs.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension System in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Jefferson County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Association Admin Asst II
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Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
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