Salary is commensurate with qualifications and experience.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Jackson School of International Studies has an outstanding opportunity for a Counseling Services Coordinator.
The Jackson School of International Studies (JSIS) combines the social sciences, humanities, and professional fields to enhance our understanding of our increasingly interconnected globe. JSIS currently offers seven undergraduate majors, 14 minors, and nine interdisciplinary MA degrees, as well as a new Ph.D. Program. JSIS is a department in the Social Sciences Division of the UW College of Arts and Sciences.
The Canadian Studies Center is one of eight U.S. Department of Education National Resource Centers in JSIS, as a consortium with the Center for Canadian-American Studies at Western Washington University. The Center promotes study, research, and public programming on Canada and the Canada-U.S. relationship. The Center is the secretariat for the Pacific Northwest Canadian Studies Consortium; UW Council Member for University of the Arctic; and, an institutional member of the Association for Canadian Studies in the United States.
The Counseling Services Coordinator will administer the Corbett British Columbia-Washington International Exchange Program. This exchange program is the vision of Gary and Consuelo Corbett who have studied and lived in both Canada and the United States and who want to keep this international relationship strong via student exchange. The Corbett Exchange Program provides an opportunity for undergraduate students at the University of Washington (UW) to spend two semesters at the University of British Columbia (UBC) or University of Victoria (UVic); and for students from the UBC and UVic to spend three quarters at the University of Washington.
The Counseling Services Coordinator will oversee all facets of the program, including the recruitment of UW students; assurance of successful recruitment efforts through coordination with staff at UBC and UVic; oversight of the annual budget; reporting; building and maintaining a website dedicated to the program; arranging meetings between the three institutions and luncheons with the Corbett family and current scholars; and facilitating the development of an alumni community of previous Corbett Scholars.
The Counseling Services Coordinator will be part of JSIS and the Canadian Studies Center. The successful candidate will work closely with the UW Study Abroad office to establish the application process including deadlines, vetting of applicants, and maintaining a balance of incoming-outgoing recipients.
The Counseling Services Coordinator is a 50% FTE position (20 hours/week) reporting to the Managing Director of Canadian Studies. The position is currently funded for two years; continuation of the position beyond two years depends on continued donor funding.
The primary duties and responsibilities of the Counseling Services Coordinator include, but are not limited to:
Advise students on the application process, requirements, and benefits through information sessions, individual advising appointments and e-mail.
Coordinate with UW Study Abroad to select students for participation.
Advise recipients on award and reporting requirements, and study abroad and travel rules.
Encourage recipients to register for courses that will provide them with direct content in the understanding of the other country.
Keep recipients informed regarding issues such as signing up for mandatory health insurance and completing pre-departure requirements, how stipend payments will be received, etc.
Work with student applications in UW Study Abroad Studio Abroad application management system, so that all necessary pre-departure requirements are completed and student progress is tracked.
Ensure that program brochures, study abroad budget sheets, application instructions, application open and close cycles, and student records participants are efficiently managed, instructive, accurate, current and clear.
Host a table at the annual UW Study Abroad fair; collaborate with faculty and academic advisors at all three campuses to identify and support potential recipients; work closely with UW Office of Merit Scholarships and similar offices at UBC and UVic to enhance recruitment efforts; coordinate with UW Study Abroad, UBC's Go Global, and UVic's International Student Services on publicity and the application process; share information in classes; organize dormitory info sessions; schedule individual meetings with interested students; hold drop-in hours; and utilize social media for recruitment efforts. Develop new and innovative methods to increase visibility of the exchange program and increase applications.
Work closely with internal partners at UW and colleagues at UVic and UBC to maintain vital administrative relationships and coordinate recruitment efforts.
Develop relations with targeted faculty and staff at all three institutions to build cross-border networks and enhance outreach effectiveness.
Maintain close communication with students at all three partner institutions to provide support as they prepare for and are on exchange, and ensure recipients get the most out of their experience. This includes directing recipients to the appropriate Academic Services and study abroad offices at each institution for admittance and registration.
Deepen relationships with key stakeholders and partners, such as the Canadian Consulate in Seattle, by organizing one or two programs per year, including an annual lunch at which students can share their experiences with the greater community.
Develop and oversee new initiatives such as an alumni engagement program to facilitate connections through generations of Corbett Scholars.
Ensure visiting students have a close affiliation with the Canadian Studies Center so that they can participate in the many Center activities.
Coordinate educational activities at the three universities to further support recruitment efforts and expand awareness about Canada and the United States (e.g. facilitate seminars on topics of concern to residents of British Columbia and Washington State, organize community events to raise awareness and facilitate dialogue on cross-border issues in the Cascadia region).
Create and maintain a dedicated multi-media website that features student stories, shares alumni updates, and provides prospective students with easy instructions for application.
Produce/disseminate postcards and posters for the program in coordination with UW Creative Communications.
Edit content produced by student recipients for program website, blog posts, thank you notes, and impact reporting.
Manage promotion of program through social media platforms including Twitter, Facebook, YouTube, etc.
Manage and monitor the exchange program budget, reconcile monthly with MyFinancial Desktop, provide a monthly report to the Managing Director of the Canadian Studies Center, alert the JSIS Financial Administrator to data entry errors.
Write and disseminate the award letters, enter awards into the JSIS Student Funding System, and ensure recipients are paid in a timely manner.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
B.A. in International Studies, Canadian Studies, the social sciences or humanities or the equivalent experience advising students in a university or college setting.
At least two years' experience advising students, preferably with experiences in a study abroad programs.
Ability to function competently in a team environment and collaborate with the campus community, working well with both faculty and staff.
Strong public speaking skills.
Excellent interpersonal skills and the ability to communicate clearly and effectively, both verbally and in writing.
Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.
Excellent organizational skills and ability to work independently and to prioritize.
Must have flexible schedule to work occasional required evening and weekend events.
Must be able to travel, since quarterly overnight travel to Vancouver, Canada (UBC) and Victoria, Canada (UVic) is a function of this position.
Educational experience or training with international focus; knowledge of/experience in Canada.
Knowledge of the UW and its undergraduate academic programs.
Working knowledge of UW systems such as MyFinancial Desktop, Student Database and the Studio Abroad application management system.
Web editing software experience.
Conditions of Employment
Must be able to walk up/down stairs. The Canadian Studies Center office is on the 5th floor and is not elevator-accessible from the 4th to the 5th floor.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
A satisfactory outcome from criminal background verification is required prior to hire.
Application Process Part of the application process for this position includes completing an online Employment Eligibility assessment to obtain additional information that will be used in the evaluation process. The assessment will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.
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