Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week. Position hours are generally Monday to Friday, day shift.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Infectious Diseases Clinical Research Training Center. The position is under the Academic Service job family, not Research family. This position is for the Medical School Campus.
PRIMARY DUTIES AND RESPONSIBILITIES:
Under the direction of the AHBR and ASPIRE Directors and CRTC Curriculum Manager, works with administration, staff, scholars, and instructors in the following areas:
Coordinates and provides administrative support for all program-related activities, courses, seminars, workshops, and ad hoc meetings.
Collects and processes course registration and provides academic advisement for the scholars; updates scholar database with enrollment information.
Assists the Director to submit proposals for new course curriculum and prepares all material required for approval by the School of Medicine and other relevant entities
Tracks scholar compliance with master’s degree and graduate certificate requirements, and confirms eligibility for graduation.
Provides support to course instructors including but not limited to: syllabi templates, technical assistance, video recordings, online learning management systems (e.g. Blackboard) support and confirms grades are submitted on time.
Reserves rooms for courses.
Prepares manuals, educational materials, committee notes and materials to be presented at program orientations.
Maintains relevant website content.
Occasional travel to recruitment events and professional conferences to network with similar graduate-level programs and promote educational offerings to prospective students.
Develops and distributes marketing materials to prospective students and program applicants; sends regular announcements of upcoming courses; tracks and responds to inquiries about the programs.
Creates and facilitates in-person recruitment events and other opportunities to promote the programs.
Identifies individuals and organizations that would benefit from and support recruitment and information sharing activities, and nurtures those relationships and partnerships.
Coordinates program evaluation activities including analyzing data to implement program improvements.
Tracks alumni to support reports of program success.
Works with faculty and CRTC Curriculum Manager to ensure evaluations are administered in a timely fashion, including but not limited to: course evaluations, scholar self-assessment evaluations, program satisfaction surveys, mentor evaluations, and exit interviews.
Responds to incoming data and report requests received from department administrators, registrar’s offices, other central offices, outside institutions, etc., and generates documentation such as summary reports, charts, and graphs accordingly.
General Program Coordination
Communicates program activity progress and potential problems to the Curriculum Manager and Program Directors; facilitates regular meetings by scheduling, reserving a room (as needed) and preparing an agenda in advance,.
Works with scholars, instructors, committee members, registrar’s office and other master’s degree programs at Washington University.
Develops and nurtures relationships with prospective students, alumni, professionals and others in academia to achieve goals.
Plans and coordinates graduation, orientations, and other special receptions and events.
Other duties as assigned by the Program Director and CRTC Managers
Equivalent of a Bachelor’s degree with 5 years related experience.
Master's degree in psychology, public health, education or related field and 3-5 years of professional work experience in program coordination.
Clinical or behavioral research experience is a plus.
Previous experience with recruitment and establishing strong professional relationships with organizations within Washington University and in the community is desired.
Previous program evaluation and curriculum coordination experience is a plus.
Experience with Qualtrics or similar online survey software, Microsoft Access, SPSS, website development, and Washington University systems, including HRMS and SIS is beneficial.
Equivalent of Bachelor’s degree in education, program evaluation, psychology, public health or related field or 6 years work experience in a similar position.
Excellent written and oral communication skills.
Ability to plan effectively and meet deadlines.
Ability to efficiently prioritize and complete projects, organize time, and work independently.
Pleasant and professional interpersonal skills are essential; strong English, spelling and grammar skills; ability to interact professionally with diverse groups of faculty, students and staff; must possess strong organizational skills; ability to exercise sound judgment in establishing priorities; willingness to work cooperatively as well as independently; work as part of a team; be responsive to change and innovation; demonstrate high level of attention to details, follow established procedures and maintain very high degree of accuracy, even with interruptions; positive attitude, strong work ethic, dependability, and an ability to be flexible and think quickly in a fast-paced, multi-tasking environment. Computer literacy in Microsoft Office (including PowerPoint, Excel, and Word).
The hiring range for this position is $46,113 - $58,801 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G10
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.