University of Maryland Baltimore is currently seeking an Administrative Assistant II for the Department of Microbiology and Immunology. The Administrative Assistant II performs several duties which support the Department of Microbiology and Immunology such as the management of activities related to events, symposiums, lectures and seminars.
The Administrative Assistant will be the representative that will provide relevant Payroll/HR service support, advice and guidance to staff, faculty and students.
UMB offers a generous benefits package that starts with 11 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Manages activities related to events, symposiums, lectures and seminars i.e. coordinating with speakers, making travel and hotel arrangements and processing reimbursements and disseminating seminar details to relevant parties. This function requires the production of various promotional materials and journal articles such as fliers and departmental newsletters (semi-annually).
Attends all faculty and departmental meetings and creates minutes for distribution to interested parties.
Procures departmental supplies and materials while tracking the usage of existing inventory.
Coordinates staff recruiting, promotions and terminations.
Ensures that Staff and Faculty submit timesheets in a timely fashion and review all timesheets for accuracy.
Acts as the departmental Payroll/HR representative at all pertinent meetings and provides relevant Payroll/HR service support, advice and guidance to staff, faculty and students.
Analyzes and evaluates the appropriateness of Payroll/HR actions based on guidelines, procedures and precedents and recommends approaches or solutions to Payroll/HR related problems.
Verifies the accuracy of Payroll/HR related data by running several reports while managing the department's confidential employment, payroll and HR records.
Plans and attends all HDID committee meetings and creates minutes for distribution to interested parties.
Performs other related duties as assigned.
EDUCATION: High School Diploma or GED EXPERIENCE: 3 years of experience providing administrative support.
OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).
Salary Range: $35,728 - $42,000
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, globa...l health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.