Job Description: ADMINISTRATIVE ASSISTANT II, McGovern Institute for Brain Research (MIBR), to provide diverse administrative support as part of MIBR's headquarters team. Will support the director and HR administrator, serve as the first line of contact for headquarters activities, and perform a broad range of duties in support of headquarters operations. Support for the director will include calendar management; scheduling/coordinating complex travel and processing travel and payment vouchers; scheduling meetings and associated logistics; assisting with internal correspondence and documents; and providing administrative teaching assistant support to his academic courses. Responsibilities in support of HR include fulfilling requests for building access, keys, and email lists; preparing appointment/proof of employment letters; maintaining confidential personnel files/documentation; coordinating temporary appointments; and assisting with coordinating visa process for international scholars. Headquarters support will include greeting/directing guests; responding to inquiries via telephone and email; managing petty cash distribution to human subjects and processing necessary documentation; serving as primary point of contact and troubleshooting resource for office printers, copy machine, and a large format poster printer; scheduling general meetings, space, and catering; and collaborating on event and other project planning.
Job Requirements: REQUIRED: minimum of three years' experience working in similar positions; strong interpersonal, verbal, and written communication skills; ability to set priorities, multitask, make decisions, and follow projects through to conclusion; tact, diplomacy, and sound judgment with confidential matters; strong technical skills and knowledge of Microsoft Office and some graphics programs (Power Point, Adobe Acrobat); ability to work both independently and as a team member in a dynamic work environment; and a flexible approach to daily work. Familiarity with MIT desirable. Bachelor's degree strongly preferred. Job #15288-5
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