Job Requisition Number: 23976. UC Berkeley is committed to creating a multi-year, sustainable and strategic financial model that aligns our resources with our academic mission and priorities, maintaining comprehensive excellence, while continuing to ensure access and affordability to our students. To this end, the Faculty Budget Analyst performs complex analyses to maximize financial outcomes for the campus. This position has dual reporting lines to the Director of Financial Reporting and Analysis in the Office of the Vice Chancellor Finance (where the position resides) and the Vice Provost for the Faculty. The Faculty Budget Analyst manages the campus's faculty budget and faculty recruitment and appointment process, handles the budget-related aspects of faculty start-up and retention cases, manages central-campus faculty FTE positions and associated resources, and produces regular and ad hoc analyses, surveys, and reports, and advises on the above.
The Senior Financial Analyst, Faculty Budget is a key member on the Financial Reporting and Analysis team. This team is charged with the execution of the annual campus budget process and ongoing forecasting, involving reporting on variances and key metrics as identified by senior campus leadership (such as revenue generation). The team is also the functional owner of the planning and reporting system, and participates in systems testing, enhancements, and new reporting requirements. The Senior Financial Analyst, Faculty Budget acts as subject matter expert for a portfolio of divisions and provides analytical support to ongoing financial activities. Ad hoc analysis (as needed by the Office of Vice Chancellor Finance) can involve any number of subjects, ranging from analysis and recommendation on granting deficit waivers at fiscal close to deep dive analysis on the financial health of a particular division. . The Senior Financial Analyst, Faculty Budget may serve on or lead campus-wide projects as identified by the of Vice Chancellor Finance, such as the retirement and replacement of financial systems, or specific targeted analysis on topics such as reserves or campus finance literacy,
• Responds to all inquiries, data and information requests related to the faculty FTE recruitment and appointment process throughout the year. Prepares correspondence and ad hoc and regular reporting related to the faculty recruitment and FTE Allocations for the EVCP in collaboration with the VPF. This includes all written communication from the EVCP to the deans on the final outcomes of FTE matters such as the annual FTE requests, off-cycle search requests, changes in search areas and levels. It includes ad hoc reporting on the progress of outstanding searches, multi-year trends in numbers of appointments and separations, gaps to FTE targets, faculty workload data etc. • Drawing on expert judgment and advanced technical tools and techniques, initiates, designs and delivers analytical studies, decision content and supporting materials for campus or divisional finance leaders for financial and/or resource plans that have a significant impact on individual or multiple divisions • Serves as expert consultant/advisor to divisions for strategic financial planning and assessment, including resource allocation and revenue enhancement, trend analysis, developing internal budget and forecasting processes, and optimization of the financial infrastructure (chart of accounts, business processes, etc.) that have a significant impact on campus-wide business processes.. • Conducts campus-wide and issue specific analyses (in both narrative and quantitative form) on faculty FTE related matters, often involving data gathering and compilation (including historical information, or comparative institution data), and presents findings and makes recommendations to senior management. Produces the annual academic FTE Census (or staffing) report (i.e. the Academic Breakdown Report). • Working with HR and budget data, adjusts departmental permanent budgets for new appointments and separations, merits and promotions, and other permanent actions such as FTE transfers; regularly runs PRT Error Report to determine outstanding PRT actions in need of processing for centrally resourced positions; reconciles permanent budget and in-year budget funding; allocates funding from central provisions to campus departments for centrally funded positions. • Provides strong support for financial system transformations, and campus training. Guides decisions and makes recommendations to optimize policy, system and allocation decisions. • Faculty FTE Recruitment and Appointment Process –Working with the Vice Provost for the Faculty, coordinates the campus’s faculty FTE allocation process for the EVCP, from the development of the initial call letter and supporting materials to the creation of the final FTE allocation letters and accompanying tables and exhibits. • Other: Serves as needed on various internal and campus-wide work groups, especially when related to faculty FTE management, faculty recruitment, and academic salaries. Assists his/her supervisor with duties and responsibilities as assigned.• Requires ability to present complex finance related information in a clear and concise manner, both in writing and verbally. Excellent writing skills are a must as the position requires writing of complex or multi-page narratives, summaries, and communications. • Understands academic personnel policies related to ladder-rank faculty. • Understands and applies advanced accounting and finance knowledge; advises budget owners and financial managers and makes recommendations to leadership on complex financial issues. • Understands statistical relationships of financial data. • Understands financial concepts like risk and return and is able to evaluate/identify trade-offs. • Utilizes specialized expertise requiring technical finance knowledge to perform complex, technical finance functions, ranging from maintaining complex data models to developing, assessing and improving internal control and subject area systems. • Is able to identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. • Is able to identify and analyze information from a variety of sources. • Must be skilled in use of Microsoft Office and common desktop/web applications. Advanced knowledge of software features such as Smartview. May act as a subject matter expert for unit in certain advanced features of Excel, use of enterprise financial systems, or query and reporting tools. • Accepts responsibility for own work; develops trust and credibility; demonstrates honest and ethical behavior; handles stress and high demand situations; demonstrates tolerance and adaptability when dealing with ambiguous situations; models University and unit principles and culture; recognizes need for change and effectively manages areas that remain stable and those that are changing; effectively plans for change and deals with setbacks by being resilient and flexible; communicates frequently and authentically during times of change. • Seven to ten years of relevant experience • Bachelor degree in related area and/or equivalent experience/training preferred. Professional certification preferred.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.