Description About the Position: As the Administrative Assistant II in the School of Nursing, you will perform administrative duties of a complex and confidential nature in support of Research Faculty in the Center for Research Development and Scholarship. This position requires a person who is detail-oriented, possesses strong verbal and written communication skills and the ability to multi-task. The position also requires one to work well independently or on a team and be flexible. You must be willing to learn new programs and software to support faculty in their research endeavors. Assist faculty with manuscript preparation and submission: Format content and references according to journal-specific guidelines using EndNote and Microsoft Word and PowerPoint programs. Use PubMed and other online search engines to find and verify references. Use EndNote to create/manage libraries and format citations/bibliographies. Ensure publications from NIH-supported projects are compliant with the NIH Public Access Policy. (Administrative Assistant II will receive training to use specific software programs, i.e. EndNote.) Assist faculty with PowerPoint presentations: Proofing and giving editorial suggestions for visual enhancements while working within Vanderbilt guidelines regarding logos, graphics, etc. Assist faculty with grant proposals: Format, edit and proof grant proposals according to funder specifications and deadlines. Create/update faculty biosketches included in grant submissions. Assist faculty with CVs and Dossier Submissions Update/maintain faculty CV. Assist tenure-track faculty with dossier preparation submitted for tenure review. Assist with faculty travel Assist faculty with obtaining approved travel authorizations prior to travelling. Book faculty travel (flight, hotel, etc.) using CONCUR travel website. Prepare faculty expense reports in CONCUR for reimbursement within allotted timeframe. Miscellaneous duties: Order non-grant related supplies for faculty/office. Occasional data entry for REDCap and SPSS projects (Administrative Assistant II will receive training to use specific software programs, i.e. REDCap and SPSS.) Use Adobe Professional to create and edit pdf files and forms (content provided). Thorough and careful proof reading on all outgoing correspondence and documents. Qualifications and Experience: Excellent verbal and written communications skills Meticulous attention to detail and organization Thorough working knowledge of Microsoft Office programs (Word, Excel, PowerPoint, etc.) Ability to work well under pressure Professional and pleasant attitude with considerable tact, diplomacy and judgement in interactions with faculty, staff and students Demonstrated ability to work in a team setting with a diverse array of people Willingness to rapidly learn new skills when the situation demands Resourceful and resilient Ability to effectively research necessary information Comfortable with new technological systems and upgrades as they arise Ability to prioritize and adjust timelines as needed Manuscript editing experience Familiarity with online databases and search engines Familiarity with IRB Certification Knowledge of citation software (EndNote) preferred but not required Three years of experience in a similar work environment About Vanderbilt University: Vanderbilt was recently ranked #1 in the Princeton Review among 382 top colleges and universities for
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, ...Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.