The Department of Mathematical Sciences in the College of Arts & Sciences at the University of Cincinnati is accepting applications for an Executive Staff Assistant. The Executive Staff Assistant in the Department of Mathematical Sciences is responsible for completing duties in a variety of areas including, but not limited to:
Class Scheduling - submitting course orders and updates; maintaining course descriptions; printing, publishing and posting class schedules; and maintaining course syllabi records
Textbook Ordering - submission of textbook and e-book orders and agreements to the UC Bookstore; verification of order accuracy; desk copy ordering and distribution; and maintenance of textbook and e-book order records according to the approved record retention schedule
Customer Service - answer telephone calls and assist walk-in visitors to the department by answering questions and providing information as requested
Sort and distribute department mail
Order office supplies and maintain adequate stock in the copier/printer rooms.
Record Keeping - administer and maintain records of various department surveys and the results; logs-in and out department-owned software, calculators, textbook desk copies for instructors, projectors, audio-visual periphals and Actuarial Science study materials
Facilities - maintain department faculty, staff and student locations and space usage in the UC Space Management system; reserve rooms for meetings and events; maintain schedule of visitors in the swing offices; maintain reservations of the conference and seminar rooms via shared online room calendars that allow staff and faculty to make reservations online; coordinate with movers to place furnishings for new faculty/visitors; identify furniture acquisitions from UC surplus, as needed; order keys and maintain record of all department keys; submit work orders to UC Facilities Management for building repairs, as needed; submit disposal requests to UC Asset Utilization; and monitor office equipment and call for repairs, as needed
Attend various department meetings; record meeting minutes; and distribute minutes, as requested
Perform other duties as assigned
Lecture and Event Coordination:
Prepare, post and distribute fliers announcing various department events (Annual Calculus Contest, Annual Math Bowl Contest, etc)
Reserve rooms, prepare materials, coordinate refreshments, etc.
Collaborate with other department staff on coordination of the Annual Picnic, Holiday Luncheon and Year-End Awards Luncheon
Minimum Qualifications: Bachelor degree with one (1) year of experience; -OR- Associate degree with three (3) years of experience; -OR- five (5) years of experience. Experience must be in high-level administrative support and may also require at least one (1) year supervision.
Strong computer skills including familiarity with MS Office products, database software and other similar software programs
Excellent verbal and written communication skills
Respect for diversity in the workplace
Strong organizational skills
Collaborative approach to working with others
To Apply: Applicants must apply online at https://jobs.uc.edu. (search Requisition #23042); complete our online application; attach a current copy of your resume; and include a cover letter detailing your interest and qualifications (no more than one page). Applications will be reviewed as received, and the position will remain open until filled.
This position will be a professional position paid at an hourly rate.
The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.
The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.
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