Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Center for Sensorimotor Neural Engineering has an outstanding opportunity for an Administrative Director. The Administrative Director will arrive at an exciting and critical juncture in our organization as we pursue significant and innovative growth. The successful candidate will be an energetic and results-driven leader who can help guide this development.
Reporting directly to the center Director, the Administrative Director will provide oversight of all aspects of the center's operations to ensure that the center's goals are being met, with significant involvement in strategic planning, financial management, staff development and communications.
Essential functions of the position include:
FINANCIAL MANAGEMENT Responsible for center fiscal management to maximize efficient use of funding, while ensuring compliance with rules and regulations.
Approve expenditures; allocate resources according to funding type and purpose; alert project leaders of concerns in spending patterns.
Manage fiscal personnel at partner institutions; host and/or lead orientation and training sessions.
Administering multiple subcontracts to partner institutions, reviewing invoices and ensuring spending is done in timely manner.
Reporting and tracking complex cost-sharing commitments from a variety of sources, including Provost, departments, and industry.
Administer funds to campus departments (sub-budgets) and allocate according to internal call for proposals for Center funds.
Supervise and oversee the work of a fiscal specialist; review expenditures, forecast and advise directors on budgetary issues.
Create budgets for proposals and workshops that will add to the sustainability of the Center.
Responsible for hiring, supervision, recruitment and development of center administrative personnel and management of human resource policies for academic, research and student appointments in compliance with university personnel regulations.
Write job descriptions, research appropriate salary and job classifications; coordinate with department HR administrators.
Appoint all Center Graduate Student Research Assistants, post-docs, undergraduates to include processing all necessary VISA paperwork ahead of employment.
Approve leave requests for staff; conduct performance evaluations and professional development planning.
Advise Center Directors of ongoing changes to HR and Union policies.
Consult regularly with other ERC ADs across the nation and present at all ERC faculty/staff meetings on best practices.
INFORMATION SYSTEMS MANAGEMENT
Oversight of management information system and report generation process (multiple reports to sponsoring agencies, University) and response to requests with accurate and timely information in format required.
Supervise Center IT personnel; communicate the needs of the Center infrastructure.
Create internal web sites and reporting tools for Center personnel.
Manage shared folders, grant access to mailing lists and secure documents.
Create innovative solutions for all ERC problems that arise with respect to communication/information/efficiency/compliance.
Guardianship of university and agency system requirements.
Networking with University administration and sponsors to keep abreast of latest changes.
Field questions from partner institutions regarding budget issues, personnel, upcoming events.
Represent Center at annual ERC Administrative Director Retreat and annual ERC meeting.
Advise sponsor regularly of progress, news and any issues with the operation of the ERC.
Train partner institution representatives on best practices for reporting and documentation.
Serve as primary building contact for center headquarters.
Work with campus facilities to ensure proper safety measures are taken and areas are regularly serviced.
Develop space plan, safety plan and oversee use of meeting rooms.
Research and procure video conferencing equipment.
Issue access to building and assign work space.
Manage outside vendors to ensure safety and security of building and that work is performed satisfactorily.
Event management (workshops, seminars, annual site visit, symposiums).
Communicate regularly to all Center personnel; write articles and announcements.
Field questions from media and general public; arrange for interviews with Center Directors.
Maintain Human Subjects records and Animal Care approvals for center-related projects.
Bachelor's degree in Business or related field with a minimum of 4 years relevant experience, preferably in an educational setting.
Possess a goal-focused but flexible management style which respects the capabilities and independence of staff but provides a clear sense of direction.
Ability to inspire trust, organize and inspire teams.
Excellent oral and written communication skills with the ability to create clear and persuasive communications.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master of Business Administration.
CONDITIONS OF EMPLOYMENT:
Successful candidate is expected to be able to travel when necessary, and able to work irregular hours as needed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.