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Application Review Date
The First Review Date for this job is: 10/16/2017
Property Management reports on an interim basis to the Chief Financial Officer and consists of six units: Central Distribution, Equipment Management, Excess and Surplus, Fleet Services, Moving and Event Services, and Rental Storage Space. The organization is responsible for: receipt and delivery of new products to campus; stewardship of all capitalized equipment; administrative oversight for the University's fleet of vehicles, including registration, insurance, fuel, maintenance, emissions inspection, and a vehicle rental program; logistical and moving support facilitating departmental relocation and special events; disposition of campus surplus property; and administration of a fee-based secured storage program.
Special Event Coordination Under general supervision, facilitates logistics for events on behalf of internal and external customers ranging in size from 4 to 400 people. Evaluate event customer needs, determine appropriate vendors and schedule rental orders. Provides cost estimates for events which combine vendor and recharge rates. Create setup diagrams as appropriate to ensure proper execution of event logistics Ensure appropriate insurance is in place before commencement of projects or room rental, including arranging through Office of Risk Management any appropriate insurance riders and compiling insurance certificates for future reference On-site management of small events. Coordinates catering for events as requested, includes ensuring compliance with University regulations and policies regarding allowable expenses Scouts potential locations and/or vendors for future events. Maintains inventory of in-house rental equipment overseeing upkeep and maintenance through quarterly inventories and post-event evaluations Provides after-hour and weekend event support as needed Independently handles event emergencies such as delayed crews, changes in logistical needs and vendor issues
Move Coordination Analyze individual department needs, providing project oversight, including meeting with customers and vendors to schedule moves Schedule orders and manage calendar for daily moves Dispatch and supervise schedule for daily move crew to ensure proper compliance with scheduled job scopes and University regulations. Review orders with crew to ensure proper understanding of schedule and scope of work Review and approve vendor bill of lading for daily crew moves Facilitate campus access Schedule orders for additional crews and make updates to existing extra crew order working with Facilities Management Specialist 2 Work with Facilities Management Specialist 2 in coordinating multiple crews and activities on campus simultaneously Provide on-site move coordination as part of a team with Facilities Management Specialist 2 Backup Support Provide backup support to the Facilities Management Specialist 2 during absences or spikes in workload. Provide backup support to other Property Management units in the areas of customer support and billing.
Assistant to Financial Officer Review and reconcile vendor invoices Recharge customers monthly Compile and prepare reports FileMaker Pro database Staff Development Participates in staff development that enables the staff member to stretch and grow; includes work on committees and assignments, formal and informal coaching and mentoring, regular training and conference attendance.
Knowledge and Skills: Strong knowledge of concepts, principles and practices of event production, general moving services, vendor logistics and customer service. Strong organizational skills, including skill in effectively coordinating and organizing multiple activities. Familiarity with relational databases and information management processes Good interpersonal communication skills and political acumen, including skill in effectively representing the campus to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management. Advanced skills with MS Office suite of products including MS Visio Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Must be able to work independently
Education/Training: Bachelor's degree in related area and/or equivalent experience/training
Licenses or certifications: California Driver's License
Please submit your cover letter and resume as a single attachment when applying.
A valid driver's license and DMV check for driving record is required.
Property Management is located at 3200 Regatta Blvd, Ste E Richmond, CA 94804
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.