Posting Summary: The Clinical Trials Office within the School of Medicine at the University of Virginia seeks a Senior Administrative Assistant to support the Associate Dean for Clinical Research as well as the overall Clinical Trials Office.
The Senior Administrative Assistant will provide direct support to the Associate Dean including managing calendar, drafting correspondence, scheduling meetings, and additional administrative support tasks. In addition to supporting the Associate Dean the Senior Administrative Assistant will provide administrative support to the Clinical Trials Office. Beyond the general administrative duties, the Senior Administrative Assistant will perform duties such as ordering supplies, managing access requests, and assisting with invoicing.
Qualified candidates will have a high school diploma or equivalent, and at least four years of experience in an administrative support capacity in a professional office. An Associate's or Bachelor's degree may substitute for some of the required experience. Qualified candidates will also have exceptional written and verbal communication skills, multi-tasking skills, and ability to operate independently and as a team in an extremely fast-paced environment.
Additional information about the Clinical Trials Office can be found at https://research.med.virginia.edu/clinicalresearch/research-resources/offices-supporting-clinical-research/clinical-trials-office/
This is a restricted position as defined by UVa HR policy HRM-021.
Required Minimum Level of Education: High School Diploma or Equivalent Required
Required Specific Degree/Training: High School Diploma or Equivalent Required
Preferred Minimum Level of Education: *Degree Preferred
Preferred Specific Degree/Training: Associate's or Bachelor's Degree preferred.
Required Minimum Level of Experience: Some - up to 4 years
Required Specific Experience: A minimum of four years experience in an administrative support capacity in a professional office. An associate's or bachelor's degree may substitute for some experience.
Preferred Minimum Level of Experience: Extensive - 7 years plus
Preferred Specific Experience: Preference given to candidates with experience as an administrative assistant in an academic medical center, higher education, or medical setting, and/or direct experience supporting an executive.
Required Knowledge, Skills and Abilities: - Demonstrated ability to carry out basic office support functions - Professional demeanor and exceptional customer service skills - Demonstrated organizational skills and ability to adapt to and manage multiple tasks in a fast-paced environment - Ability to work independently and think critically to solve problems - Ability to manage confidential information appropriately - Ability to function independently and as part of a team, and values team collaboration - Excellent verbal and written communication with the ability to convey information and ideas clearly and on a timely basis, using the appropriate communication mode
Required Computer Applications: Proficiency with the Microsoft Office Suite, especially Word, Outlook, Excel and PowerPoint.
Founded by Thomas Jefferson, the University of Virginia opened in 1825 as the nation's first public university. A longstanding dedication to preeminence in both scholarship and teaching; top ranking in global satisfaction, collegiality and work/family issues on the COACHE survey of early career faculty; a commitment to excellence that is integrally connected with diversity and a broad array of ben...efits make the University of Virginia a prime choice for both faculty and staff. The University of Virginia is located in the small cosmopolitan city of Charlottesville near the Blue Ridge Mountains, 70 miles from Richmond and 110 miles from Washington, D.C. The University of Virginia remains the No. 2 best public university in the 2013 edition of the U.S. News and World Report rankings. In the 14 years since U.S. News began ranking public universities as a separate category, U.Va. has ranked either No. 1 or No. 2. U.Va. continues to rank in the Top 25 among the best of all national universities, public and private.