The Office of the Registrar is seeking a Degree Clearance Manager. This is a full-time (1.00 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Registrar.
The Degree Completion Manager develops, implements and reviews for effectiveness processes to ensure that the university supports students in their progress to degree. The Degree Completion Manager not only bears responsibility for conducting the University’s degree clearance activities for awarding degrees that ensure the academic and institutional integrity that are bestowed upon the office of the Registrar by the President and Board, but also leads the university-wide effort to monitor and improve the university’s degree completion rate.
Manage the processes for identifying students who are eligible to receive degrees, across all academic units, except the Graduate School and professional schools (Pharmacy and Veterinary Medicine). Evaluate operational processes to meet high-volume demands, and identify precisely and effectively trends in the retention and completion rates of students.
Employ predictive analysis to support increased retention, improve course access, and improve graduation rates, through effective use of Student Educational Plans, degree audit analysis, and analysis of degree completion.
Analyze situational anomalies, and working with advisors and academic departments, resolve problems related to intricacies of degree clearance, enrollment, grading and records.
Train academic advisors through multiple types of inter-actions: formal training, specialized problem-solving, informal meetings (e.g., advisor quarterly meetings, departmental or college-level advising training sessions).
Manage the communication plan to inform students of the process and timeline for degree clearance, and what to do in the event their situation changes and impacts the term when they will complete their degree.
Safeguard confidential information, observe FERPA policies and guidelines in all communications. This position requires use of Banner SIS, MyDegrees, Nolij, Data Warehouse/CORE reporting software, diploma ordering software (DiploMatic), Excel, and Outlook. Management of a large Outlook Graduation email system is essential to communication and student/advisor/faculty outreach and follow-up.
Succeed under pressure during specific times of the term and year, and work with many different kinds of people and temperaments, dealing with each fairly, courteously, pleasantly, and in some instances, under stressful situations.
Typically requires Bachelor’s degree in Business Administration or related field and 5 years professional experience related to unit focus. May require professional certification.
Bachelor’s degree in liberal arts, education or business. and a minimum of two years experience in a Registrar’s Office, working with degree audit, or other academic compliance-related issues.
Experience advising and/or instructing the public concerning specific programs or processes, monitoring programs, or performing participant reviews. Experience training or providing instructions to as an expert functional user
Experience with data analysis for assessment of program(s) effectiveness and improvement.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSUSTANDARD 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
Salary (Minimum): $41,664
Salary (Maximum): $70,704
Additional Salary Information: Salary is commensurate with education and experience.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, ...natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.