Provide comprehensive administrative support to Advancement Services. Serve as the Division of Institutional Advancement (IA) Security Administrator. Reports to Executive Director, Advancement Services.
Characteristic Duties and Responsibilities:
Duties/essential functions may include, but not be limited to, the following:
Provide administrative support to Advancement Services and Executive Director, Advancement Services oCreate and communicate project updates to the impacted parties within IA. oCoordinate and schedule meetings, room reservations, and equipment. oCreate and maintain files for tracking equipment and system refreshes. oConduct or assist with Advancement Services system related training. oCreate training documents and presentations. oAssist Executive Director, Advancement Services with various projects and communications. oCoordinate document imaging and retention services. oMaintain various departmental budgets; assists in in budget projects; obtain estimates for system refreshes and equipment purchases.
Institutional Advancement Security Administrator oServe as the IA Security Administrator to approve and grant access to IA systems and data resources. oAct as a liaison with internal and external departments to grant and revoke system privileges to IA systems. oEnsure that IA employees have system access based on their job duties; responsible for completing the forms and documentation necessary to grant IA employees access to divisional systems. oManage desktop hardware inventory, refresh schedules, purchases, and distribution for the (IA) division. oOversee, track and audit the setup and distribution of IA desktop systems. oApprove computer hardware and software requests for IA employees. oManage software licensing for IA systems, developer tools, and desktop systems. oCoordinate with Informational Services the set-up and installation of IA systems and software on employee computers. oProvide on-going support for IA system questions and related issues. oTrack and audit software and online services licensing and renewals.
May supervise student employees.
Perform related duties as assigned.
Bachelor's degree in Business, Communications, Computer Science, or a related field a minimum of two to three years of experience in professional office coordination/administrative support role.
Preferred Qualifications: Not applicable.
License/Certification: Not applicable.
Software licensing and renewal processes *
System security and access procedures *
Personal desktop system components *
Written and interpersonal communication with the ability to communicate effectively with all components of the university and external constituents *
MS Office products (proficient in Excel) *
Training others *
Analyzing, evaluating, and planning *
Decision making and dealing with ambiguity *
Organizing information *
Adhering to established budgets and deadlines *
Problem solving *
Multi-task, prioritize assignments, and meet deadlines *
Direct others and delegate tasks*
Learn document imaging and retention best practices *
Manage projects *
Audit, evaluate and analyze results *
Work as an effective change agent and provide administrative/consultative services *
Kent State University's eight-campus system, among the largest regional systems in the country, serves both the development of a true living/learning approach at the Kent Campus and the regional needs on seven other campuses throughout Northeast Ohio.
The Kent Campus provides the resources and facilities of a large, diverse Ohio university, while the Regional Campuses – Kent State University at... Ashtabula, Kent State University at East Liverpool, Kent State University at Geauga, Kent State University at Salem, Kent State University at Stark, Kent State University at Trumbull and Kent State University at Tuscarawas - offer the friendly, casual atmosphere of small liberal arts colleges. Today, Kent State has become an engine for economic, cultural and workforce development locally and internationally as one of the premiere Ohio universities. Kent State is ranked among the nation's 77 public research universities demonstrating high-research activity by the Carnegie Foundation for the Advancement of Teaching. The Liquid Crystal Institute, for example, conducts research that translates into technologies used globally in laptops, calculators and flat screen televisions.