ADMINITRATIVE ASSISTANT II, Aerospace Studies, to perform complex and diverse duties in support of Air Force ROTC. Will provide sole administrative support and perform a wide-range of reception and administrative duties, functioning as a high-level individual contributor or coordinator of multiple projects. Responsibilities include composing and editing correspondence/documents, in civilian and military formats; working with departmental newsletters and other publications; assisting with the preparation of materials for site visits and departmental visits; coordinating complex mass mailings; using web software to input, update, and maintain website content; monitoring/ordering office inventory; selecting vendors and using signature and purchasing authorization; coordinating high-profile events (e.g., invitations, menu, presentation needs, etc.); scheduling diverse and complex appointments, meetings, and travel; providing weekly expense updates, advocating for MIT Air Force ROTC Fund account, and advising budget officer regarding budgetary guidelines; monitoring/reconciling accounting statements, including generating requisitions, tracking expenses, verifying credit card charges, and maintaining backup; preparing and processing purchasing and accounting forms; supporting the Professor of Aerospace Studies and other staff members with a variety of tasks; and providing training regarding policies and procedures.
REQUIRED: at least three years' office management experience; strong organizational, interpersonal, and communication skills; ability to represent the work area and the larger MIT community; discretion with confidential information/issues; proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), basic HTML, and electronic mail; experience with MIT accounting procedures and SAP; ability to easily negotiate the Internet and perform searches; and willingness to learn new programs, troubleshoot problems, and enhance skills as needed, often working with outside agencies. Knowledge of the military and/or ROTC desirable. Bachelor's degree preferred. Job #15254-5
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