As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The UW Libraries is one of the largest and most innovative libraries in North America with extensive collections in print, electronic, and other formats. Providing services to three campuses, the UW Libraries also plays a significant leadership role regionally and throughout the profession. The UW Libraries is recognized for its excellent service, innovative learning and research spaces, collaborative approaches, extensive assessment efforts and diverse award-winning staff.
The UW Libraries has an outstanding opportunity for a Part-Time Southeast Asia Library Specialist. The Library Specialist performs a wide range of complex technical assignments centered on the development and maintenance of the Section's acquisitions programs.
Using the Alma acquisitions system, manages the Section's monograph acquisitions, including: blanket order and exchange programs with libraries and other institutions, including the Library of Congress Cooperative Acquisitions Program for Southeast Asia (LC); gifts and firm order vernacular titles:
Establishes and maintains systems for tracking LC selection lists, assists with selection process, based on place of publication and publisher; compiles and maintains accurate reports of blanket order activity; and makes files and reports available to the Head, Southeast Asia Section;
Tracks unfilled book orders and researches alternative vendors;
Ensures that LC receipts are checked, and that packing slips are acknowledged on LC Jakarta website; checks LC serial lists for status of missing volumes;
Maintains active communication with blanket order and exchange partners by e-mail, fax and letter, reporting on problems, missing items etc.;
Tracks duplicate materials, and occasionally prepares and dispatches shipments of duplicate materials to exchange partners. May work with Gifts Section staff to select from UW's duplicate stocks materials matching partner profiles;
Does blanket order -related problem solving; confers with the Southeast Asia Librarian about unusual problems;
Assists in the selection of vernacular library materials from the region, as appropriate;
Processes gift materials; in conjunction with Gifts Section, acknowledges new items donated to the Southeast Asia Section; compares gift titles to catalog, processes items and keeps statistics of gift materials;
Provides statistical overviews of and analyzes the unit's exchange, gift and blanket order acquisitions arrangements, including comparative price information and reliability of vendors.
Vernacular serial orders
Assists in the maintenance of client relationships with serial vendors and exchange partners in the region, including working with students on acquisitions from publisher lists on the web;
Maintains Excel files of serial orders, tracks title changes, claims missing issues, processes cancellations and cessations, in cooperation with Serial Acquisitions;
Trains and guides student assistants transliterating serial information and ensures correct tracking and processing of issues;
Solves complex vernacular Southeast Asia serial receipt problems using a variety of print and online tools in vernacular scripts, and working in collaboration with Serials Acquisitions;
Initiates claim and cancellation procedures for serials received from LC.
General Section Operations
Assists library users with directional and some reference questions, when appropriate;
Trains and guides the work of up to 4 student assistants (1FTE) in processing materials in the Alma acquisitions system and in the transliteration of Thai, Lao, Khmer and Burmese scripts;
Maintains the Section's student/staff hourly PC work stations schedules to ensure availability of work stations as needed;
Maintains in-process shelving in the ISPA/Southeast Asia area, and auxiliary Southeast Asia in-process areas in the Suzzallo sub-basement, including labeling, shifting and tracking input/output of materials;
Assists with preparation for and evaluation of outsourcing projects for monographic cataloging when appropriate;
Develops and updates written technical procedures for book processing, serial receipts, record keeping, and tasks falling within designated areas of responsibility. Maintains the Section's online procedural manual;
Researches and advises on appropriate script software to support library functions for regional languages;
Functions as a liaison to staff in other Libraries units (Serials, Microforms/Newspapers, branch libraries, etc.) as needed to carry out the various tasks enumerated here;
Performs other tasks and assumes other responsibilities as needed, including contributions to and support for the Southeast Asia Section's grant-sponsored activities, digital projects, preparation for exhibits and special projects;
Understands and abides by the Libraries Personal Communication Responsibilities. Communicates appropriately, effectively and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.
High school graduation or equivalent AND four years of applicable library technical experience including one year of experience in the area of specialization OR equivalent education/experience.
Working knowledge of Thai, Burmese, or Khmer.
Proficient data entry and keyboarding skills.
Bookkeeping or other computerized spreadsheet experience.
Experience with web page maintenance or use of content management system.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.