Program Coordinator II for ICU Delirium and Cognitive Research Group
The Program Coordinator II will be responsible for assisting the Principal Investigators, and being a liaison with the Administrative offices of Departments of Medicine and Anesthesiology, the Office of Grants and Contracts, and Office of Sponsored Programs, VUMC in managing pre-award and post award activities for extramural NIH and Industry grants of the ICU Delirium and Cognitive Impairment Group.Pre-award activities include assisting faculty/PI in the preparation and submission of grant and contract proposals. Post-award activities include for e.g. reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets, renewal of subcontracts, regulatory monitoring of study sites, ordering and tracking study supplies, and payments of study site invoices.
1.Develop study budgets and budget justification with PI/Departmental Grants Administrator
2.Prepare, coordinate and review certain grant proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
3.Assist PI/Departmental Grants Administrator in uploading and submitting grants
4.Serve as liaison with appropriate department personnel to manage study budget, including understanding of the current fiscal performance of studies and identifying areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary
5.Serve as liaison with appropriate department personnel to manage study subcontracts.
6.Prepare budget reports for review with PI/Departmental administrators
7.Monitor and determine appropriate charging of patient care expenses to the study fund codes including invoices from other study sites.
8.Regulatory monitoring of study sites, requiring significant and ongoing interaction with the IRB
9.Managing study supplies (ordering and tracking)
10.Closeout all funded projects consistent
11.Track and manage effort allocation appropriately for individuals compensated whole or in part from federal awards
12.Submits reports to the Departmental/Divisional Administrator/Business Manager when requested
Required Qualifications at this Level
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.
No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.
-Ability to analyze data and formulate conclusions.
-Ability to learn changing technologies related to grants and contracts management.
-Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
-Ability to communicate both verbally and in writing with all levels of the organization.
-Ability to manage and prioritize multiple projects/tasks simultaneously.
-Ability to create verbal and written reports.
-Knowledge of rules and regulations relating to research grant and/or contract activity
-Understand and be able to apply rules to management of effort allocation for individuals compensated whole or in part from federal awards.
-Understand and be able to apply costing rules and regulations to federally funded projects.
-Understand financial processes and controls including the reconciliation process
Vanderbilt University Medical Center is a comprehensive health care facility dedicated to patient care, research, and biomedical education. Our reputation for excellence in these areas has made us a major center for patient referrals from throughout the Mid-South. Each year, people throughout Tennessee and the Southeast choose Vanderbilt University Medical Center for their health care because of o...ur leadership in medical science and our dedication to treating patients with dignity and compassion.The mission of Vanderbilt University Medical Center is to advance health and wellness through preeminent programs in patient care, education, and research.