This position is responsible for initiating and coordinating the financial and administrative management of the Center for Human Resources and Labor Studies and the Department of Work and Organizations. Areas of fiscal oversight include budget management, expenditure forecasting and fiscal planning. Other areas include preparation of HR, payroll and other financial documents, support of CHRLS and WOrg staff on internal and external financial contracts, employee contracts and other personnel documentation. This position serves as a liaison to the Carlson School’s Human Resources department and Financial Services office.
Financial Management (40%)
Responsible for overseeing financial operations of the Center encompassing sponsored, non-sponsored funds, external and internal sales, tuition, and foundation funding.
Coordinate with Financial Services, CHRLS Director and program directors to create annual budget.
Monitor budget transactions and reports with appropriate frequency to anticipate shortfalls and make recommendations for alterations. Meet with financial services on a regular basis to review budget status and spending goals. Initiate and verify transfer of funds for budget corrections throughout the fiscal year.
Track funding for adjunct instructors and TAs and forecast overages.
Prepare customized financial reports for CHRLS Director, program directors, GSHRL, and others as requested.
Provide monthly reports to faculty about faculty account balances and to directors regarding budget account balances.
Disseminate information while in the strategic budgeting process and communicate recommendations regarding budget changes.
Serve as EFS approver for CHRLS, sign and approve all CHRLS related expenditures, including complex international reimbursements.
Manage online payment system for conference registration, external sales and other online payments.
Coordinate CHRLS grant proposal process, including budget creation, and oversee CHRLS grant administration, effort certification and closures including SPA, NSF, NIH and CSOM Internal Grants.
Personnel Management (30%)
Preparation of appointment and payroll documents for academic, civil service, bargaining unit and student employees. Ensure the completion of employee hire paperwork including offer letters, I-9 verification, background checks, and hourly employee time sheet approval.
Coordinate and oversee onboarding of new faculty, staff, PhD students, visitors and part time instructors, including HR, space, IT and building access.
Train new staff, faculty, PhD students, visitors and part time instructors on financial policies and procedures at the University and Carlson School e.g. purchases, reimbursement, travel, etc.
Oversee administration of faculty reviews and assist department chair with promotion and tenure.
Manage the recruiting and hiring of new faculty/staff members, this includes advertising positions, creating job postings, monitoring recruiting budgets, visa processing and assistance in relocation process.
Process CHRLS visa requests for visiting scholars and visiting students.
Serve as information and advisory source on school and university policies and procedures and student hires for CHRLS.
Coordinate with Associate Director on course scheduling for purposes of payroll documents, appointments, and other issues as needed.
Coordinate with Associate Director to maintain accuracy of faculty capacity reports.
Process ECAS and PCAS submissions.
Administrative Management (20%)
Coordinate and oversee allocation and access to department space, manage office moves and serve as a liaison to facilities services. Manage keys for CHRLS including faculty, staff, and PhD offices.
Provide research, compile data and develop reports for CHRLS Director and program directors and the Office of the Dean.
Assist with purchasing of equipment and supplies, equipment maintenance, and managing inventory.
Coordinate the PhD job search process, including sending out employment applications and letters of recommendations (drafts, prep, mailing, e-links and form submissions).
Serve on the Carlson School Academic Department Administrators committee.
Serve on Carlson School committees and/or projects as requested.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.