Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
Limited Recruitment Other:
Open to current UW employees only
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Facilities Services is a world-class organization providing exceptional services anywhere, anytime in support of the University of Washington's mission of teaching, research, and discovery. FS engages employees through LEAN practices and continuous improvement. Facilities Services (FS) includes eight departments that operate, maintain and support the University: Building Services Department, Campus Operations, Facilities Employee Services, Facilities Maintenance & Construction, Finance and Business Services, Strategic Planning & Engineering Services, Transportation Services, and UW Emergency Management.
Engineering Services provides professional engineering support for the University under the general guidance of the Facilities Services organization that operates and maintains over 300 buildings, over 15 million gross square feet of space, including 643-acres of main campus grounds. The Seattle campus operates as a "city" of 60,000 people, and includes all municipal utilities, power generation, medical center, research facilities, streets, parking, waste management, safety, and the operation of the buildings to meet the standards of one of the major academic and research institutions in the nation. In addition to the Seattle campus, the University of Washington operates and maintains separate campuses at Bothell and Tacoma and a small number of field stations including: Friday Harbor, Big Beef Creek, Olympic Natural Resources, Pack Forest, Sand Point, UW Tower Buildings, as well as other outlying facilities, of approximately 230 buildings, with over 4.5 million gross square feet of space. The total value of University assets is over $6 billion.
We have an outstanding opportunity for an Assistant Director for Engineering Services to be responsible for planning, organizing, and managing all operations of Engineering Services, including supervising the engineering managers and supervisors. Has a substantial responsibility for directing or controlling program operations and is accountable for the allocation of resources and program results. Regularly exercises independent judgment and discretion in work directly related to management policies or units business operations and has delegated authority to make commitments that affect department operations. Frequently interacts with principals and owners of outside professional engineering firms on behalf of the University.
Under the guidance and direction of the Director, who serves as the University's principal Professional Engineer, the Assistant Director for Engineering Services oversees the engineering and architectural expertise that supports the operation and maintenance of university facilities and utility systems. Engineering recommendations and solutions prevent and/or resolve major operational and maintenance problems and optimizes life-cycle costs and operational efficiencies. Daily decisions impact the University's operating and maintenance budgets.
This position also oversees the engineering design and construction support with an annual project level of over $500 Million. This position works collaboratively with Capital Planning and Development (CPD) to implement new technologies in design and construction to create world class facilities to support and attract researchers, educators, students and staff in the university's pursuit of excellence and discovery. Extensive engineering support is provided for commissioning to assure that facilities are functioning as the design intended and their performance optimized to meet client requirements.
The Assistant Director is an active participant in the departmental leadership team and ensures that strategy and operations are coordinated among the Facilities Services varied and interdependent programmatic areas.
Primary Duties and Responsibilities
Management and Organizational Leadership
Assists the Director in designing, establishing, and maintaining an organizational structure and staffing to effectively accomplish Engineering Services goals and objectives; Direct supervisory responsibility including hiring, development, work allocation, and performance management for assigned staff members
Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations
Articulate a vision for assigned programmatic areas that challenges and inspires program staff
Designs and develops business strategies for the cost-recovery of units operations and services
Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement
Participate as a member of the SPCI Leadership Team, ensuring that strategy and operations are coordinated among the department's varied and interdependent programmatic areas; translate and articulate the organizational strategy to staff in assigned programmatic areas and monitor implementation of strategy
Manage major projects at any given time, including projects of departmental or institutional significance in addition to workgroup initiatives; monitor programmatic return on resource investment and take actions required to ensure desired results
Develop and monitor program budgets and multiyear financial plans including both program revenues and expenses; forecast market changes affecting program performance and ensure incorporation into organizational financial plans
Set goals, establish timelines, manage resources, establish roles and allocate work, monitor/measure progress, take remedial action or celebrate project/team successes as appropriate
Oversees the engineering development of integrated Building and Utility Renewal, and Facility Improvement capital request project list.
Oversees the management and maintenance of the University's inventory of Preservation, Renovation, and Modernization (PRAM) and Building and Properties (B&P) files, and backlog maintenance and repair and facilities improvements database, i.e. Facility Management (FacMan) database.
Provides oversight of facilities renewal and deferred maintenance planning and issues, and short- and long-range development planning and utilities coordination.
Initiates engineering studies to consider alternatives, and determine appropriate resolutions, which would subsequently be translated into capital budget development and capital improvement budget requests.
Initiate cost basis evaluations and support to building, facility, and utilities infrastructure, (architectural, structural, mechanical and electrical systems, site and civil work, utilities and distribution systems and campus infrastructure).
Manage competing interests and priorities of multiple stakeholders with diverse lines of operation
Engage customers and business partners in the definition of service excellence and use Lean Management tools to lead and to keep the voice of the customer present in staff-driven service improvement processes
Collaboration and Customer Service
Designs and evaluates procedures for establishing and enhancing customer service standards through optimum utilization of University resources; ensures that operating units continually provide superior, cost-effective service. Designs and implements evaluation systems to measure the overall performance of each operating unit, to include customer satisfaction, employee satisfaction, and financial viability.
Oversees and coordinates the development of policies and procedures that result in collaborative and cost-efficient use of the University resources available to each unit.
Represents the organization to various institutional divisions, external government agencies, vendors, Executive Officers, faculty, staff, and students.
Recommends and participates in the development of University policies and procedures; serves on University committees, as directed. Performs additional job-related duties as assigned.
Conducts frequent high-level business with the principals and owners of professional engineering consulting firms on behalf of the University.
Develop and oversee implementation of procedures to ensure transactional accuracy
Manage internal and external communications through multiple channels and mediums
Leverage the use of technology including coordinate deployment of tools, development and administration of procedures for use
Maintain a familiarity with business system functions, structures, capabilities, and limitations and participate in configuration and specification of technological enhancements
Interpret requirements; develop, document, and implement procedures
Other duties as assigned
Demonstrate personal integrity and trustworthiness
Manage stressful situations and changing priorities effectively
Anticipate, recognize and resolve problems
Be responsible and accountable
Use organizational skills and provide attention to details
Maintain a positive, optimistic, and success-oriented attitude
Exercise professionalism, which includes being tactful and courteous
Exhibit a professional work ethic
Continuously promote a safe work environment
A Bachelor of Science Degree in Engineering or Architecture plus 10 years of engineering managerial experience.
Experience supervising staff or leading long standing teams; experience developing and managing contracts, budgets, and project management
Demonstrated leadership skills in developing and executing strategies that deliver communication and marketing solutions while leveraging and balancing stakeholder relationships and needs
Knowledge of and experience with financial/business analysis techniques
Experience in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Excellent organizational skills; ability to work independently and successfully coordinate multiple tasks within project priorities; demonstrated flexibility to meet changing/unpredictable needs
Proven problem-solving skills; ability to analyze complex information, and to define and solve problems; ability to function effectively within a complex regulatory environment
Ability to interpret and apply laws, rules, contract language, policies and practices in a complex organization
Demonstrated commitment to customer service; proven interpersonal and communication skills including the ability to work successfully with stakeholders at all levels throughout a complex, diverse organization
Proficiency with Microsoft Office applications; working knowledge of relevant computer applications including CMMS and GIS applications
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master's degree in Engineering or Architecture or relevant business degree
Licensed Professional Engineer or Registered Architect in the State of Washington. Licensure in another state or jurisdiction with the ability to be licensed in the state of Washington
Experience working in a large university or other large, complex organization
Record of success in providing engineering support to facilities and utility systems operations and maintenance, demonstrating a strong ability to provide creative and innovative solutions to problems
Experience in planning, developing proposals, and providing technical leadership for major capital renewal and improvement programs for buildings, building infrastructures, power plant facilities, and utility infrastructures and distribution systems
Have a high tolerance for change; the ability and willingness to work in the university's dynamic and fast paced environment to solve complex problems
Have a strong team attitude and approach; the ability and willingness to share ideas, to be open to the ideas of others, work toward organizational goals and interests
Applied knowledge of change management principles and Lean process improvement
Possession of a valid Washington State driver's license
Conditions of Employment:
Must be able to work in a non-smoking environment and occasionally perform work outdoors with exposure to the elements and variable weather conditions
Must be able to work in mechanical/electrical spaces, including utility tunnels, outdoors, and confined spaces and around operating equipment such as boilers, pumps and transformers
Must be able to efficiently and effectively travel locally to alternate work sites as needed
While usual hours fall within standard business hours, work may be required during hours beyond standard business hours including weekends; professional travel may be required
Must be able to work in a non-smoking environment
May be required to lift up to 40 lbs.
Regular and predictable attendance is required
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.