As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.
UW Tacoma-Student and Enrollment Services has an outstanding opportunity for an Administrative Assistant A.
The Administrative Assistant reports to the Executive Assistant for the Office of the Vice Chancellor (OVC) for Student and Enrollment Services, and provides administrative support to the OVC and divisional units. General duties of this position include office coverage, reception, scheduling, support of campus operator functions, assistance with budget reconciliation, purchasing, department policy implementation & training and assistance/coordination of major initiatives, projects and divisional/campus-wide events. This role assists the Vice Chancellor Office staff with a wide range of complex, confidential and diverse issues and projects.
DUTIES AND RESPONSIBILITIES
DEPARTMENT ADMINISTRATIVE SUPPORT:
Provide back up support to the Vice Chancellor, Executive Assistant and OVC staff.
Provide office coverage, direct phone calls, respond to inquiries/requests; support campus operator functions.
Perform word processing, mailing, faxing, scanning, copying and other general office duty tasks.
Track projects and timelines.
Provide complex scheduling support to the Vice Chancellor and OVC staff.
Secure space reservations for meetings.
Secure and coordinate travel arrangements for staff and external consultants and/or candidates.
Maintain office inventory and order supplies as needed.
Assist OVC staff with: Scheduling and oversight of office student employee tasks Department budget reconciliation, purchasing, reimbursement Coordination of logistics for conferences and major events
Serve as a resource for the units within the division.
Provide support for division-wide meetings and retreats, including coordination of agendas, minutes and other meeting logistics.
Conduct minimal research and collect data in support of divisional projects.
Maintain divisional files, documents, directories and department web pages.
Support implementation of divisional fiscal, human resource, and standard operating procedures.
Performs a wide range of tasks related to OVC special projects and events.
Assists with other essential office duties as assigned.
May serve on campus committees.
High School graduation or equivalent AND four years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work OR equivalent education/experience.
Strong interpersonal skills that demonstrates warmth, positive attitude, helpfulness, willingness to learn and proactive team involvement.
Excellent written and oral communication skills.
Organizational skills and the ability to prioritize and handle multiple tasks.
Demonstrated Intermediate proficiency in Microsoft Word, Excel & Outlook.
Ability to work with minimal supervision and exercise independent decision-making as well as participate as part of a collaborative team.
Experience working with diverse populations.
Sensitivity to the need for confidentiality.
Experience and familiarity with University of Washington specific databases, software and management systems (ARIBA, MyFinancial Desktop, Procurement Card, EDW, etc.).
Experience and familiarity with web-based content management applications (such as Drupal).
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.