Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.
Reporting to the Facility & Rentals Manager for the Moss Arts Center, the Assistant Facility Manager provides support for center-presented and rental events, coordinates building operations including maintenance and housekeeping services, and assists with facility safety, security, and emergency management. Evening and weekend availability, punctuality, ability and willingness to work a variable schedule, ability to drive a 15-passenger van, and an acceptable and safe driving record are required.
Facility Manager On Duty - Assume Facility Manager/Emergency Coordinator role during assigned events and certain ordinary business hours. - Maintain awareness of emergency action plan components and anticipate unique activation challenges posed by each event or daily facility activity. - Serve as point of contact for rental clients to ensure event success and client satisfaction. - Assist with event setups including lobby furniture arrangement and concession kiosk placement. - Inspect lobbies, restrooms, and grounds for cleanliness and coordinate needed housekeeping activity. - Respond to calls from colleagues for housekeeping, temperature adjustments, repairs, and security issues; coordinate required services with Facilities Services, Virginia Tech Police Department, and in-house staff. - Open/unlock and close/lock the building according to event, weekday, and weekend schedules. - Issue, collect, and secure keys for daily housekeeping, gallery, and box office shift staff.
Facility Operations - Engage in constant monitoring of facility and grounds condition and note needed repairs. - Notify Facility & Rentals Manager of repairs needing referral to Facility Services. - Assist with onsite support and oversight of Facility Services repair personnel and outside repair and renovation contractors. - Monitor and maintain appropriate attic stock of commonly used materials such as ceiling tiles, light bulbs, and paint. - Coordinate asset and materials disposals through VT Surplus and VT Environmental Health and Safety departments. - Serve as an Alternate Building Emergency Coordinator. - Assist gallery staff during exhibition turnovers with painting, patching, art handling and installation, and conduct minor repairs and maintenance such as ceiling tile replacement, light bulb changing, and door adjustments.
Custodial Scheduling and Coordination - Schedule weekly, monthly, quarterly, and other routine tasks based on event schedules and other competing facility needs. - Assign staff coverage and tasks to meet schedule and service needs of visiting artists and center events. - Coordinate special gallery cleaning services between exhibitions. - Conduct routine facility inspections and adjust resources, task schedules, and training as needed to ensure highest standards of cleanliness. - Actively engage with housekeeping workers and assist as needed with projects, events, emergencies, and fill in as needed for shift coverage. - Monitor and maintain appropriate stock of housekeeping supplies inventory and maintain housekeeping equipment.
Safety and Security - Maintain awareness and knowledge of health and safety regulations and procedures pertaining to custodial operations; ensure compliance with university and OSHA health and safety rules, procedures, and standards. - Complete safety trainings per university requirements. - Attend to unsafe conditions such as mopping up spills or leaks; respond to situations such as body fluid cleanups in accordance with the OSHA standard for exposure control to blood borne pathogens. - Report any unsafe conditions or incidents of suspicious activity or persons. - Conduct monthly fire extinguisher and exit sign checks.
- Facility management experience. - Experience providing support for special events. - Proven record of working effectively with a wide variety of people. - Strong supervisory experience. - Proven record of reliable and punctual work attendance. - Willingness and ability to work evening and weekend hours and a variable schedule set according to event schedules. - Demonstrated proficiency with computer applications such as Word, Excel, and Outlook.
- Emergency management experience. - Practical knowledge of performing arts theater operations support needs.
Employee Category: Staff (Salary)
Appointment Type: Regular
Percent Employment: Full-time
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For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.
Virginia Tech takes a hands-on, engaging approach to education, preparing scholars to be leaders in their fields and communities. As the commonwealth's most comprehensive university and its leading research institution, Virginia Tech offers 240 undergraduate and graduate degree programs to more than 31,000 students and manages a research portfolio of more than $513 million. The university fulfil...ls its land-grant mission of transforming knowledge to practice through technological leadership and by fueling economic growth and job creation locally, regionally, and across Virginia.
Through a combination of its three missions of learning, discovery, and engagement, Virginia Tech continually strives to accomplish the charge of its motto Ut Prosim (That I May Serve).