General Statement Of Duties: Administers, plans, and directs a comprehensive system of park and facilities operations; maintenance and custodial operations for the District's parks, recreation facilities, and buildings; does job-related work as required.
Distinguishing Features Of The Class: An employee in this classification is responsible for establishing an operations plan for facilities, horticulture and grounds. Establishing and maintaining a deferred maintenance plan and an energy management program. Work is performed under the direction of the Superintendent, who provides general direction for implementing work programs and who reviews performance primarily on the basis of measurable results attained regarding established goals and objectives. This position will exercise direct supervision over assigned staff.
EXAMPLES OF ESSENTIAL DUTIES PERFORMED:
(Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)
Establish overall priorities, goals, policies, procedures and objectives for the Operations and Maintenance Division; work with staff to establish goals and objectives and sets direction for each of their program area responsibilities.
Supervise personnel to include preparing work plans and schedules, assigning tasks, evaluating staff performance, ensuring worker safety, enforcing rules and regulations, participate in and make recommendations regarding personnel actions. Provide onsite supervision and program leadership as needed.
Oversees and monitors the work of outside consultants and contractors regarding design, engineering, and construction of facility improvements and upgrades.
Organize, maintain, and evaluate work schedule and programs for the departments.
Develop strategies for working with the public, community groups, and various agencies to implement the District's goals.
Prepare an annual budget for the Maintenance and Operations Division; monitor expenditures to remain within budgetary constraints.
Oversee department supply and material purchasing; authorize repairs or services within authorized spending limits. Develop a framework that maximizes staff resources and cost effective purchasing of custodial and maintenance supplies.
Serve and participate on the District's Management Team.
Manage and monitor intergovernmental agreements with local jurisdictions regarding the planning and development of facilities and building use agreements.
Actively work with staff to identify and develop grant and other alternative funding proposals to support the facility improvements and energy management initiatives.
Manage the centralized oversight of facilities management and custodial operations. Complete quality control inspections of buildings to ensure custodial service levels are maintained.
Actively support safety and loss control measures. Ensure employees are held to district safety, security and loss control standards.
Assist with the management of the Willamalane Americans with Disabilities Act (ADA) Transition Plan.
Identify capital maintenance deficiencies and develop justifiable data to support capital projects.
Plans, coordinates, and directs facilities and parks maintenance and custodial work.
Ensure support service is provided to special events.
Coordinate with the city building department, and other agencies as required, regarding facilities management issues, code issues, renovation and construction projects.
Develop a model to collect and maintain a cost per square foot for the maintenance and operation of all buildings.
Oversee park maintenance and management plans for the District.
Knowledge: Considerable knowledge of facilities operation and management principles, techniques, and practices; construction, deferred maintenance programming, project management, park maintenance and management, energy management, computer software and hardware associated with data collection and analysis, and drafting; governmental agreements and legal procedures. Has knowledge of design and construction contract(s). Ability to read blueprints, construction documents, and operations and maintenance manuals. Considerable knowledge of principles of supervision and personnel practices; local government budgeting.
Skills: Understanding project management; administering and managing project and department budgets; excellent written and verbal communication; highly motivated; self-starter and ability to respond to unexpected challenges; strong analytical skills, logistics; operational efficiencies.
Abilities: Communicate effectively both verbally and in writing; plan, organize, and direct planning and development activities and programs; develop and implement strategic planning for parks and facilities; perform research; prepare clear and concise reports; database-type programs; utilization of a networked computer system for budget management, word processing, spreadsheet preparation, E-mail communication, and Internet access; facilitate and lead community involvement activities; establish and maintain an effective collaborative working relationship with departmental staff, other District managers, leaders, and staff, advisory committees, local and state agencies, and the general public.
Physical Demands Of The Position: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing less than 30 pounds on a regular basis such as files, books, office equipment, etc., and may minimally require moving materials such as equipment or event supplies weighing up to 50 pounds employing proper safety tools and techniques. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computers, keyboards, telephones, calculators, and standard office equipment. Work is primarily performed in an office environment but may have exposure to adverse weather conditions related to outdoor recreation events. Outside of established workweek hours, may work a flexible schedule, including weekends, evenings, meetings, and on-call status as needed. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation.
Dress Code: This position is assigned a Business Casual attire with the understanding that at times the position will be required to work in the field. For those times jeans are permissible.
Personal Protective Equipment: As assigned or needed long pants, eye protection, ear protection, safety vest, and safety boots, gloves, and rain gear and any other personal protective equipment needed for 'in the field' operations and tasks.
Experience And Training: Bachelor's degree in Engineering, Construction Management, Operation and Maintenance Management, or related degree. Five years of progressively responsible experience at a management level and/or operation and maintenance in a park and recreation agency, city agency, or other comparable local, state or federal agency; a master's degree is preferable; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.
Necessary Special Requirements: Valid and maintained Oregon Driver's License including the ability to keep a safe driving record that meets the District's Driver criteria.
Willamalane Park and Recreation District maintains and operates five recreation facilities and 43 parks and natural areas, totaling nearly 1,500 acres. Highlights include 13 waterfront areas, 21 miles of hiking and biking trails, 15 sports fields and 24 playgrounds. Created by voters in 1944, Willamalane is a special tax district, separate from the city of Springfield, with its own boundaries.