Salary is commensurate with education and experience
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Rehabilitation Medicine, ranked #5 in US News & World Report, is a complex academic and clinical department in the School of Medicine and Affiliated Hospitals, which include the UW Medical Center, Harborview Medical Center, VA Hospitals, and Children's Hospital. The Department includes Physical Therapy, Occupational Therapy, Prosthetics & Orthotics, Neuropsychology, and Vocational Rehabilitation units, as well as graduate degree programs. In addition the department holds $11M in grants from federal and foundation funding sources.
The Department of Rehabilitation Medicine currently has an outstanding opportunity for an ANALYST. This management level staff position reports directly to the Grants and Contracts Program Manager. This position is the primary resource for all principal investigators and must be knowledgeable about UW policies and procedures as well as the numerous policies and procedures of different funding agencies. This individual is responsible for grants and contracts management including contracting, resource budgeting and allocation, implementation, accounting, maintaining, and monitoring.
Coordination of department grant submissions and grants, planning, administration, and management of all phases of the grants; some pre, but mostly post-award
The Essential Job Functions:
Manage adherence to UW and Funding agency's policies and procedures
Interact with faculty, PIs and their staff
Manage grants or contracts including clinical trials from applications to award implementation
Produce customized financial reports
Oversee fiscal transactions (payroll, purchasing, AP and AR) for grants and contracts
Liaison with Grant and contract Accounting (GCA) and Office of Sponsor Programs (OSP) to ensure application/management flow smoothly
Participate in developing policies and procedures.
Work independently with PIs to ensure grants are submitted correctly and timely during periods of high stress. Manage grant and contracts, pre and post-award, including compliance with institutional, federal, sponsor and award requirements and commitments.
Grant Management-Pre Award:
Manage the process of preparing applications including researching policy, regulations, submission rules of the funding agency. Applications include, but not limited to: eGC1s for new awards, contracts and supplements, budget design and inclusions
Represent the PIs to the Federal project officers, OSP, GCA and others
Grant Management-Post Award:
Examine and analyze all Post award budgets
Review and re-negotiate initial budget set-up for funding action (FA) and Flags according to P&P
Manage budget revision process and submissions
Outgoing subaward administration contract education and modifications, budget review, BPO invoice review tracking and closeout
Review and approve all budget closeouts; advise and assess carry forward requests; monitor and assess all cost share
Manage preparation and submission of performance reports for funding agencies, working closely with PIs
Advise PI's and their research coordinators regarding budget reconciliation and maintenance of multiple budgets. Make budget projections and recommendations. Determine course of action based on policy and procedures
Monitor and approve expenditures via Ariba and PurchasePath (PPath), make purchase recommendations
Review all Faculty Effort Certification (FEC) and meet with PIs as required
Maintain and regularly update payroll distributions for all grant related staff and faculty including effort commitment
Other duties as assigned, including but not limited to items below:
Manage the process of preparing new awards, contracts, subcontracts, and supplements, including budget design, working closely with the PIs
Manage the preparation and submission of Federal and foundation performance reports
Design and analyze custom reports
Bachelors in Business Administration, Accounting or related field
Two years' experience in financial analysis, budgeting, grant or contract administration
Previous experience with grant submissions, pre- and post-award, budget reconciliation and compliance
Ability to use Microsoft Office products including Word, Access and with intermediate skills in Excel
Ability to exercise independent judgment and discretion
Excellent verbal and written communication skills
Strong commitment to customer service
Detail oriented and highly organized
Ability to be flexible and multi-task, prioritize work with interruptions and meet deadlines
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Knowledge and key role in UW financial and grant/contract accounting systems
Familiarity with national funding agencies such as NIH & Association Community Living (ACL)
Experience with internal or external audits
Familiarity with Human Subjects, IRB and CRBB
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.