Position: Temporary Financial Coordinator Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F) Pay: $24.00 per hour Campus: Evanston Approximate start date: ASAP Approximate end date: TBD
Northwestern University is seeking a temporary Full-time Financial Coordinator for the Evanston campus.
Temporary Job Description:
The temporary Financial Coordinator position is required to/responsible for the following:
Manages and tracks budget plans for department and sponsored accounts; oversees adherence to budget, compliance, and statement balances.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Assists with monthly/quarterly/annual journal entries, reports and statements
Provides support for annual audit work papers
Maintains, and updates financial models and analysis.
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.
Reconciles payroll and monthly grant budget statements for faculty. Identifies appropriate journals to rectify discrepancies. Analyzes data to locate errors, research cause of errors, and determine solutions. Resolves deficits on faculty accounts.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all chart strings.
Provides support for internal audit requests.
Gathers and enters student funding and enters into multiple enterprise systems; reconciles funding monthly.
Manages payroll for department, including the hiring of temporary employees, work studies, postdoctoral fellows, and other visiting scholars.
Grants &/or Awards:
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Verifies payroll funding entries.
Corrects charges to various accounts.
Works with Research Administrator and OSR to open account codes and verify with OSR that stipend and tuition is allowable.
Assists Business Administrator in the pre-review of effort reports and confirms effort and payroll reports match.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise system; develops and runs queries.
Completes special financial projects such as: specific projection scenarios, compiling data and spending in particular categories, reorganizing accounts.
Performs general office support activities.
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
Serves as a liaison between the Customer Service Center and the department to process visa and hiring paperwork regarding new post doctoral fellows, research faculty, and visiting professors and scholars.
Track leave accruals for exempt research staff, and ensures that timesheets are approved in a timely manner.
Assists with training of new staff members.
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
Supervises temporary, part-time or work study students.
Provides work direction to others.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Familiarity with financial reporting.
Strong customer service background.
Forward-facing, open, service attitude.
Genuine interest in finance and accounting.
Meticulous, organized, and detailed.
Self-directed, but as part of a team.
Professional and mature communicator.
Excellent computer skills in general, must be able to search for answers in multiple university systems, learn quickly, and use them in the most efficient ways.
MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).
Very strong Excel skills.
Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.