To apply for a job at Central Washington University, please go to careers.cwu.edu. Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.
Job ID 1661 Location Ellensburg Full/Part Time Full-Time Regular/Temporary Regular
The Payroll Coordinator acts as the point of contact for customers and assists in answering or directing questions as needed. This position is expected to be knowledgeable in CWU payroll processes and is considered a specialist in Nonresident Alien Taxation. In addition, this position is actively working with the Time & Attendance systems to query and contact customers with time and absence issues along with performing Payroll Auditing. Under general direction, apply principles of fiscal management in record keeping, auditing and analysis for payroll operations. Provide assistance for the Payroll Manager, Payroll Account and the Time & Attendance Administrators with monitoring data, processing changes and auditing results.
Payroll Coordinator Duties: - Interpret and apply rules and regulations to resolve problems; Advise principle investigators, staff and administrators regarding applicable policies and procedures; select/recommend alternative courses of action. - Maintain payroll records; calculate salary and benefit costs; initiate, record and ensure the accuracy of personnel and payroll action documents. - Perform payroll functions and coordinate payroll processes with the financial offices, data processing personnel and major department heads. - Detect and reconcile payroll discrepancies. Validate and enter pay-line adjustments, leave adjustments, pay requests, retro payments, overpayments, benefit corrections, and cash outs. - Calculate and issue off-cycle paychecks, manual checks and check reversals. - Assist in the collection of overpayments including correspondence and specifying repayment terms. Follow through with collection proceedings when payments are not received. - Coordinate payroll deductions and maintain filing systems. - Coordinate payroll-tracking system for pay requests, leave adjustments, and overpayments. - Follow up on outstanding payroll checks and coordinate efforts with the Accounting department. - Assists accounting staff with summer health tables for faculty and creating spreadsheets for special deduction lists during payroll process. - Create and run reports as needed. - Coordinate meetings (ie., scheduling rooms, contacting participants, providing handouts) - Track office expenditures for supplies and equipment; identifies potential problems and recommends solutions to the manager. - Assist in preparing and balancing various reports, forms and payroll documents and accounts. - Research out-of-state business license setup and taxation rules. - Ensure payroll information, files and records are maintained in accordance with relevant record retention requirements. - Must be able to be here promptly at 8:00 am to answer phone calls as need to the main office line. Greet all customers and assist as needed.
Alien Tax Program: - Oversee the Glacier program for Resident & Nonresident Aliens. - Oversee compliance with the complex immigration and tax treaty rules for all foreign nationals. - Coordinate with International Studies for visiting scholars and foreign students, Student Employment for transfer students, Human Resources for Faculty and staff, and Business Services and Contracts and individual academic departments for performers and guest speakers. Interview foreign nationals and track their status throughout their employment. - Responsible for all policies, procedures and training to support for the desired program results. - Establish deadlines and schedules to ensure receipt of Glacier forms and proper documentation from departments and set up appropriate taxation in the payroll system. - Monitor procedures for foreign nationals related to year-end closing, ensure appropriate tax designations and update records/systems as needed for accurate transition to the new year. - Attend Glacier training conferences as directed by Payroll Manager
- Other duties as assigned
Three years payroll/fiscal experience or nine quarter hours or six semester hours of college-level course work in accounting may substitute for six months of required experience.
Proven ability to perform tasks/projects to successful completion with limited supervision.
Ability to organize work to meet departmental expectations of attention to detail, time management and follow-through.
Comprehensive level computer skills, including Microsoft Word, Excel, working within companywide enterprise system, and e-mail proficiency.
Superior customer service skill with the ability to respond to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships with internal and external customers.
Excellent written communication skills to provide corrections on vocabulary, punctuation, and spelling. Composes professional documents that are clear, concise, and professional in presentation.
Ability to deal sensitively with confidential material.
Experience with HRIS PeopleSoft Enterprise systems, such as Time and Attendance module or Payroll module
Payroll certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CCP)
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay, Benefits, & Work Schedule
Salary: $2,914/month with periodic increases up to $3,795/month
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: October 5, 2017
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 ...undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.