1826 Prin Ofc & Admin Specialist- 75% time position
Duties may include but are not limited to:
60% Department receptionist and general office assistance
Answer department phone and greet departmental visitors and guests
Schedule meetings and rooms, both requests from anyone for departmentally controlled rooms and requests from faculty and staff for room reservations. Resolve problems related to conflicting requests.
Generate work orders for facilities or IT/phones
Calendaring for departmental and individual calendars
General clerical support
Simple event planning and itineraries, including ordering food for departmental events
Receiving assignments, monitoring performance and assigning tasks for student workers, Setting priorities and resolving procedural issues related to student work assignments.
Participate in departmental meeting process (scheduling, agenda, minutes)
20% EFS Financial System processing
Input supply orders
Prepare expense reports for faculty as requested, including checking data for accuracy and completeness
20% Special projects in support of research, teaching and service
Updating and formatting documents, presentations, and spreadsheets for faculty as needed. Examples could include updating publicity materials, promotion and tenure materials, faculty annual review compilations, maintaining and evaluating financial reporting
All required qualifications must be documented on application materials.
High School Diploma/GED and two years of related office and administrative experience. Training/Education may be substituted for some of the years of experience.
Experience with Microsoft Office Suite, calendaring and email software
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.