<p>1826 Prin Ofc & Admin Specialist- <strong>75% time position</strong><br /><br />Primary Duties:</p><p>Duties may include but are not limited to:<br /><br />60% Department receptionist and general office assistance</p><ul><li>Answer department phone and greet departmental visitors and guests</li><li>Schedule meetings and rooms, both requests from anyone for departmentally controlled rooms and requests from faculty and staff for room reservations. Resolve problems related to conflicting requests.</li><li>Generate work orders for facilities or IT/phones</li><li>Calendaring for departmental and individual calendars</li><li>General clerical support</li><li>Simple event planning and itineraries, including ordering food for departmental events</li><li>Receiving assignments, monitoring performance and assigning tasks for student workers, Setting priorities and resolving procedural issues related to student work assignments.</li><li>Participate in departmental meeting process (scheduling, agenda, minutes)</li></ul><p>20% EFS Financial System processing</p><ul><li>Input supply orders</li><li>Prepare expense reports for faculty as requested, including checking data for accuracy and completeness</li><li>PCard reconciliation</li></ul><p>20% Special projects in support of research, teaching and service</p><ul><li>Updating and formatting documents, presentations, and spreadsheets for faculty as needed. Examples could include updating publicity materials, promotion and tenure materials, faculty annual review compilations, maintaining and evaluating financial reporting</li></ul>
<p><strong>All required qualifications must be documented on application materials.</strong></p><p>Required Qualifications:</p><ul><li>High School Diploma/GED and two years of related office and administrative experience. Training/Education may be substituted for some of the years of experience.</li><li>Experience with Microsoft Office Suite, calendaring and email software</li></ul><p>Preferred Qualifications:</p><ul><li>University of Minnesota experience</li><li>EFS training and access</li></ul>
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.