The Cornell University campus is widely admired as one of the world's most beautiful academic settings. The Division of Infrastructure Properties and Planning is committed to providing the highest quality service to faculty, students, staff, alumni and visitors. With more than 260 major buildings enhancing the magnificent landscape of the Ithaca campus, approximately 1,000 highly talented and dedicated staff serve as stewards of the campus resources and operations.
Contract Colleges Facilities collaborates with the College of Agriculture and Life Sciences, the College of Human Ecology, the School of Industrial and Labor Relations and the College of Veterinary Medicine to maintain and enhance the physical assets of New York State supported facilities.
We are seeking an Administrative and Program Coordinator to join our dynamic team of professionals. This role provides administrative support to the Sr. Director and staff for the Contract College Facilities department and tactical support and coordination to ensure compliance, documentation management, and training for a variety of programs and activities in accordance with Cornell University and New York State policies and regulations.
What are Cornell's rewards and benefits?
We hope you appreciate great benefits. Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
Our leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25 through New Year's Day.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
As the Administrative and Program Coordinator, you will have five main areas of responsibility:
Provide administrative and project support: As the administrative contact, you run daily activities for the senior director. You review and prioritize correspondence, compile and organize documents, and initiate follow-up when necessary. Respond to complex and non-routine inquiries; and own and track issues to completion. Coordinate the calendar for the senior director: schedule appointments, avoid conflicts, and create agendas. Coordinate special meetings and projects, build travel itineraries, and actively coordinate materials.
Coordinate and lead the SUNY procurement process for Contract College Facilities: Formalize project requirements, including design consultant selection, committee formation, marketing, serve as the point of contact for consultant, coordinate and oversee process documentation and communicate awards.
Manage the Minority/Women/Disabled Veteran owned business program: Determine affirmative action goals, document contractor's good faith efforts and track projects for compliance.
Manage the prevailing wage rate program: Maintain certified payrolls, project oversight documentation in accordance with university, state and other legal requirements, and respond to Freedom of Information Law (FOIL) requests. Conduct training for project managers.
Manage university compliance with the New York State Project Sunlight: Maintain a database of contacts, prepare, and deliver annual and refresher training to Cornell staff. Manage the interface with SUNY and SUCF Aim Database for the four contract colleges.
What experiences will you need?
We seeking an individual with an Associate's degree in business or related field with 2 years' of administrative or business experience, or an equivalent combination of education and experience.
Strong administrative skills: be very organized and able to balance multiple tasks and priorities, efficiently, professionally, and with minimal supervision. Work autonomously, as part of a team; build solid relationships, and trust with colleagues and customers.
Excellent communication skills: you are able to effectively interact with staff, university partners, and external vendors, in writing and verbally. You can demonstrate clear communication that thoughtfully projects a helpful, positive impression that leads to valued business relationships.
Attention to detail and organization: You have an eye for detail and enjoy documenting a process for compliance and established standards and recording results.
Initiative and creative problem solving: You have the ability to work independently, take initiative, and accomplish tasks effectively in a dynamic environment. You creatively approach and solve problems, using sound judgement and reasoning.
Strong service orientation: We seek your ability to anticipate and diplomatically resolve issues by using your remarkable customer service skills.
Affinity for technology and data: Strong analytical skills with a high degree of attention to detail. Shown talent in MS Office, MS Outlook, and utilization of web technologies: e.g., fluent with word processing, database management, communications, scheduling, and spreadsheet capabilities.
If you have all of those qualities, great! We have a few more that we would prefer you to have, but it's ok if you do not, bonus qualifications include: A Bachelor's degree in business or a related field; familiarity with construction terminology/processes; and familiarity with internal accounting and computer systems and university policies and procedures.
No Visa sponsorship is available for this position. No relocation assistance is available for this position.
University Job Title:
Program Assistant II
Pay Rate Type:
Number of Openings:
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In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell Uni...versity's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.