The Sr. Grants and Contracts Analyst will coordinate all activities related to sponsored project submission for the Department of Gynecology and Obstetrics. Will act as the point of contact with departmental faculty and/or divisional budgetary staff toward the planning and development of budgets for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. Responsible for account reconciliation of departments grants/contracts to ensure that they are expended according to sponsoring organizations requirements and University guidelines.
Work with investigators and budgetary staff in development of accurate and sound grant/contact budgets. Review budget justification for appropriateness and completeness of content. Will compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations guidelines, as well as with relevant University policies and procedures. Assist Principal Investigator in completion of the administrative portions of grant/contract package of required information. Assure JCCI and animal protocol numbers are valid and that all applicable direct and indirect cost rates have been applied. Communicate with funding agencies and or private companies in order to confirm or clarify grant/contact submission requirements. On-going collaboration with the Office of Research Administration at the School of Medicine to ensure the successful and timely processing of all grant/contract through the central approval process. Maintain an accurate workflow journal/database detailing grant/contract process dates and submission dates.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within their division. Key focus on customer service, timely communication and meeting deadlines.
Financial/Reporting Responsibilities – Will be responsible for the post-award process including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data. Facilitate and or produce specialized sponsored research/project reports utilizing institutional and or department systems. (Excel, Access, SAP, etc). Prepare individual and divisional faculty funding analysis for review by the Principal Investigator on a monthly basis, to ensure accuracy and make changes when necessary. Provide guidance and oversight to ensure that the grant/contracts funds are in compliance with University and award/contractual guidelines. Including recommendations to ensure all sponsored awards are reconciled and balances are without a surplus or deficient balance.
Key contact for Sponsored Shared Services as part of the grant/contract fiscal reporting processes – annual and final, including the grant/contract closeout and Financial Status Reporting process. Ensure that all research salary support for faculty and staff is cleared from the departmental default account monthly. Serve as one of the Departmental finance and administrative staff who act as a liaison with university areas such as the School of Medicine’s Business Office, Research Administration, Research Accounting, Dean’s Office, Human Resources, JHU Controller’s Office, Tax Office. Prepare and approve various paper and electronic forms such as journal vouchers, on line payment request, purchase orders. Key contributor in the annual budgeting process by providing projections of research support for the current year end and an estimation of the following fiscal year. Provide monthly, periodic and or ad-hoc financial reporting as requested by PI, Faculty, Department Chairman and Department Management. Ensure proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB and University policies. Proactive interaction with the SOM Divisional Research Administration, Sponsored Program Shared Shares, and SOM Divisional Business Office to resolve errors and discrepancies. Complete special assignments/projects as assigned.
Degree of independent action performed on the job:
Independent function of day to day tasks with supervision by lab PI. Able to troubleshoot problems.
Special skills and knowledge (required & preferred):
Knowledge of accounting and budgeting theory and practices. Ability to make independent judgments and to act on decisions on a daily basis. Ability to work for long periods of time without direction. Ability to prioritize own work. Ability to work with flexibility on several task simultaneously and to meet various concurrent deadlines. Very strong organizational skills, analytical and problem solving ability, and attention to details. Ability to maintain confidentiality. Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
Bachelor’s degree required. Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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