Under the joint supervision of the Chair of the Dance Department and the Academic Administrator this position will provide all administrative support to the Peabody Preparatory Dance program. Will be responsible for a variety of duties to support the effective operation of the Preparatory Dance Department's office, which includes @15 faculty and @ 335 students.
This position will handle all administrative support for the Peabody Preparatory Dance Department in coordination with the Dance Department Chair, the Academic Administrator, and the business office.
Manages the front desk and all office functions in the Preparatory Dance Office ensuring excellent customer service for all.
Answers telephone and e-mail inquiries, retrieves messages, provides program information. Will require a thorough knowledge of the complex dance curriculum
Assists Department Chair with scheduling placement sessions for new students as appropriate.
Provides regular communication to current dance students regarding Dance Department policies, events, rehearsals and dance performances. This communication can take the form of in person, phone, mailings and interaction through the web and social media postings.
Maintains multiple databases, including current and past students, and the student dance directory; prepares and coordinates all dance mailings.
Works with the Preparatory communications specialist to update and maintain the dance department website.
Works with the Communications Specialist to create flyers, programs, catalog, etc. Must be able to format basic programs and flyers using Publisher software independently.
Verifies and documents all dance attendance records through a database system. This is a high volume task performed weekly.
Payroll and SIS Duties
Will have access to the student information system in order to work closely with the Registrar's Office to confirm roster enrollments and information in the Student Information System (SIS). Will be able to move students from pending placements into enrolled status and handle appropriate transactions in SIS.
Will have access to SIS in order to manage the rosters and to ensure that the dance faculty are being paid properly. In collaboration with the Chair of the Dance Department will manage the payroll adjustments, which are done 4 times a year.
Will help to manage the summer camps and programs regarding the hiring and payment of employees and independent contractors and vendors.
Collects accompanists' timecards on a weekly basis, ensures time is accurate, signatures correct, and delivers to HR for payment Production Assistant
Works with the business office to contract and pay visiting teachers and performers.
Will perform all other relevant work as assigned.
Production Assistant Duties:
Assists the Department Chair on site as needed for performances, auditions, and master classes; serves as liaison with internal and external department's organizations and vendors. There are two large (non-ticketed) dance events per year.
Manages Dance Department purchases for performances, events, auditions, and master classes in coordination with the Dance Department Chair and the business office.
Coordinates and manages all ticketed events in coordination with the Box Office and the business office. @ 3 ticketed events per year
Manages and coordinate all special events as assigned.
High School Diploma/GED. Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. At least three years of relevant office experience. Knowledge of dance, to include performances, auditions, recitals, etc., is strongly preferred.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Organized and able to multi-task
Working knowledge of MS Word, Excel, and Outlook
Experience in creating and maintaining databases, spreadsheets, tables and forms
Ability to work in a busy environment
Excellent interpersonal and customer service skills, and dependable.
Note: Must be able to work occasional weekends and evenings for performances as necessary.
Familiarity with the Preparatory and knowledge of dance is strongly preferred.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.