Advertised Summary Job Description: The HR And Academic Affairs Coordinator reports to the Department Administrator of Electrical Engineering. The HR and Academic Affairs Coordinator is the day-to-day owner of the process surrounding academic and administrative hiring. Among other responsibilities, the HR and Academic Affairs Coordinator will initiate, review, track, and request signatory approval of Personnel Action Forms (PAF), Nominations, Rosters, Template Based Hire transactions (TBH), Position Management, e-Term, and other HR items required to manage HR appointments. The HR and Academic Affairs Coordinator serves as a key liaison with the SEAS HR team to ensure timely and accurate processing of HR appointments. A major piece to the role is the provision of guidance and counsel to a variety of staff members, including senior leaders, on this process. The HR and Academic Affairs Coordinator maintains confidential electronic and physical HR records for the Electrical Engineering department and provides regular and ad-hoc analysis and reporting on appointment and HR data. Other responsibilities include management of time-off records, staff leaves of absence, flexible work arrangements, and work hours recordkeeping. The HR And Academic Affairs Coordinator will ensure compliance with all applicable University policies and procedures. The HR And Academic Affairs Coordinator is the local expert on academic appointments and human resources.
General Minimum Qualifications: Bachelor's degree required with 0-2 years' related experience required.
Must possess strong computer skills including proficiency with Microsoft Word and Excel.
Must possess a high degree of personal integrity and ethics. Must be trustworthy with sensitive, confidential information. Incumbent must be self-directed and exercise strong judgement with changing priorities.
This position requires a high level of independent judgement and has responsibility to advise the Director of Finance and Administration on many aspects of academic appointments.
Must possess strong oral and written communication skills. Must demonstrate strong interpersonal skills and ability to interact effectively with a wide range of constituencies and to establish rapport, trust, and collaborative working relationships. Must have an orientation for customer service and strong problem-solving skills. Must be able to prioritize and organize workflow, establish and achieve realistic timelines for workplace deliverables, and function with autonomy and self-direction to achieve goals and objectives. Rigorous attention to detail is a must.
Positive, forward-thinking, mission-oriented attitude and sense of humor a must.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Prior experience with Columbia University HR systems is preferred (i.e., PeopleSoft at Columbia ("PAC"), Jobs at Columbia ("JAC")). Prior experience processing Personnel Action Forms (PAFs) and Nomination Forms is highly desirable. Experience with PowerPoint, Visio, Access, and Adobe Acrobat preferred. Experience using HR Information Systems is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.