Establishing relationships with internal and external partners to facilitate efficient event execution
Determining communication/marketing approaches and techniques in collaboration with stakeholders and MCC communications staff; execution of communication/marketing plans
Overseeing event design (décor, entertainment, and menu elements); selection, negotiation, and management of vendors.
Prepare work plan, timelines, reports, and other required information.
Assemble and manage the project team and related deadlines; invitation development and distribution; coordinate online registration, track RSVPs and prepare RSVP reports.
Oversee assigned event budgets and analyze expenses for future events: evaluating and securing venues, accommodations, catering, services, rates and contracts; developing expense forecasts; and coordinating payment of invoices.
Determine staff and volunteers for events and solicit for participation.
Review and/or write event materials, researching content and completing editing, including presentations with multimedia and complex content design.
Detail management: manage event details --overseeing or executing data entry, nametag development, event programs, confirmation packets, invitations, etc., reviewing plans and lists for accuracy, and other event-specific details including fielding, coordinating, and trafficking requests.
Attend assigned events and provide on-site event management, including evenings and weekends.
Other duties as assigned.
Administrative - 25%
Provide administrative support to the CEE Manager
Maintain complete and accurate event and program reporting documentation
Maintain and track CEE inventory and supplies
Packing and organizing supplies for events
Order MCC promotional items
Completes administrative tasks related to program execution and implementation
*This position is represented by a bargaining unit, AFSCME Clerical. Dues or fair share deductions will be made.*
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