As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.
The Finance Department has an outstanding opportunity for a Senior Contract Manager. The position reports to the Associate Vice Chancellor for Finance & Administration on the Tacoma campus and works closely with Procurement Services on the Seattle campus for delegation of procurement authority, approvals of work, and training.
The Senior Contract Manager (SCM) will be a key player in planning, executing and administering contracts to support various new and ongoing projects for UW Tacoma. The SCM will identify contracting opportunities, conduct solicitations and execute and manage the resulting contracts. The SCM serves as an institutional purchasing authority and will be focused on UWT procurements assigned by the Associate Vice Chancellor for Finance & Administration. The position assures compliance with federal, state and University requirements while meeting the business needs of customers and suppliers.
The SCM will work closely with UWT departments. Purchases may include scientific goods, services, equipment, furnishings, travel, facility support and maintenance, computing, telecommunications and information technologies, and consulting services. In addition, UWT may enter into complex agreements, such as consulting contracts, partnerships with other public agencies, minor construction contracts and public-private partnerships.
The Senior Contracts Manager will focus on delivering value for others inside and outside the organization and across the University through customer service, operational effectiveness and employee satisfaction.
Duties and Responsibilities:
Strategic Procurement Planning:
Develop long-term procurement strategies, and work with the Associate Vice Chancellor on procedures and systems that will support the departments and their continued growth;
Spend a significant amount of time working with the individual units on the UWT campus, assessing and prioritizing contract requirements and facilitating the creation of master contracts when necessary;
Participate in resource planning, including growth and redevelopment of UWT facilities;
Identify best practices for conducting major acquisitions and contracts in a cost-effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations.
Contract Execution and Management
Create contract management plans and manage the overall contract award and administration;
Serve as liaison with the customer, the supplier and UWS Procurement Services to ensure a seamless procure-to-pay process;
Collaborate, create and manage complex solicitations for significant dollar amounts for goods and services covering a wide range of technically complex products;
Review supplier contracts, redline and negotiate appropriate terms and conditions;
Review and negotiate equipment maintenance agreements and contract terms;
Apply knowledge of tax and other legal constraints on innovative contracting strategies;
Identify, assess and mitigate contract risks, consulting with the Office of the Attorney General, Chief Information Security Office, UW Risk Management and other resources as appropriate;
Negotiate contract pricing and terms and conditions in the best interest of the institution;
Ensure compliance with UW, State and Federal requirements.
Develop an interactive relationship with key suppliers;
Establish supplier plans and lead supplier performance reviews;
Assist Units in monitoring supplier performance through the term of the contract; at end of contract term, assist the unit in evaluating contract performance and implement extension, negotiate terms, or initiate a solicitation;
Assist the unit in resolving issues with vendors and discrepancies with supplier invoices.
Demonstrate proficient use of Ariba procurement systems and assist customers and suppliers to utilize systems efficiently;
Conduct solicitations and contracting activity in Ariba;
Maintain purchase orders and contracts database;
Utilize departmental reporting tools and external resources to identify and analyze data.
Customer Service and Communications
Interact and interface with UWT departments on compliance and other issues and purchases;
Advise UWT staff and administrators on purchasing policies and procedures, recommending and implementing changes in UWT procedures as necessary to support the campus;
Effectively distill and translate UW Procurement Service operations for UWT;
Meet with suppliers, UWT staff and faculty as needed.
Monitor and approve procurements across the Campus;
Participate in or conduct special projects or other duties as assigned;
May lead support staff as assigned for specific projects.
Bachelor's Degree in Finance, Accounting, Business Administration or related field.
Minimum of four years of progressively responsible experience in purchasing and contracting management, with a proven track record of successfully managing multiple complex projects and delivering projects on schedule.
Ability to negotiate contract terms and conditions to protect the interests of the institution.
Ability to conducting complex competitive solicitations (RFI's RFQQ's, RFP's) according to State of Washington & federal purchasing statutes.
Excellent written and verbal communication skills for a variety of audiences. Ability to lead meetings and give presentations.
Demonstrated success in building and sustaining positive customer and other relationships.
Proficiency in presenting data in various formats (spreadsheets, flow charts and trend analysis).
Track record of self-accountability, integrity, productivity, respect, trust, and a positive attitude.
Ability to work independently and as part of a team, prioritizing work with multiple projects and changing deadlines.
Proficiency with Microsoft Outlook, Excel, Word, PowerPoint.
Experience using electronic procurement systems, preferably ARIBA.
Commitment to working within an organizational framework of continuous process improvement.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in public higher education, especially in procurement in a wide range of commodity areas.
Professional procurement certification such as Certified Purchasing Manager (C.P.M.), Certified Professional in Supply Management (C.P.S.M.), Certified Professional Public Buyer (CPPB), Certified Purchasing Officer (CPPO).
CONDITION OF EMPLOYMENT:
Must be an employee of UW Tacoma.
Will require travel to Seattle campus for team participation and training as needed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.